Administration Associate

Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs. 

Provide administrative support to HR and Admin by 

·                Front office management of guests, inductees and answering of calls, 

·                Coordinate use of meeting rooms

·                Communicate and build rapport with suppliers 

·                Manage inventory to ensure office supplies are consistently available

·                Maintain office cleanliness and repairs

·                Daily inspection of office environs 

·                Ensure meals are prepared and served in a hygienic timely manner

·                Frequent catchups with office assistants to address matters of concern 

·                Support sales with provision of samples for partners

·                Maintaining a contact sheet for all suppliers and facility maintenance personnel

·                Manage phone coverage 

·                Manage correspondence/courier activities

·                Working on monthly newsletter

·                Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company

·                Managing a tracker for Business cards and Staff ID that have been printed and dispatched

·                Managing flight and accommodation bookings.

 

 

Any other duties as assigned by your supervisor.

 

·       Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.

·       Ability to multi-task and address competing priorities

·       Goal-oriented and organized team player

·       Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

·       Excellent verbal & written communication skills

·       Ability to work remotely under minimal supervision