Administration Officer (Logistics - Pharmaceutical/Medical)

A leading national research facility in accelerator-based science is seeking to appoint a dynamic and detail-oriented Administration Officer to support the operations of its Nuclear Medicine Department. This is an exciting opportunity to join a high-performance scientific environment that advances cutting-edge research, contributes to healthcare and environmental solutions, and plays a key role in national and international scientific collaboration. Purpose of the Role: To provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department. Key Responsibilities National and international client liaison Processing bill of material journals, sales order capturing, delivery notes, and debtors management Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries Preparing shipping documentation for local and national radiopharmaceutical orders Liaising with freight forwarders and drivers to ensure on-time delivery Tracking and resolving delivery-related issues through effective stakeholder communication Document control of production-related documentation General office administration including: Records and database management Diary management Travel arrangements Meeting coordination and support Preparing itineraries for management Ordering and managing departmental stationery and technical requirements Preparation of reconciliation reports Supporting Quality Management System documentation control Drafting and distributing correspondence (agendas, minutes, reports) Minimum Requirements: Qualifications Matric / Grade 12 (essential) National N Diploma (NQF 6) in Office Administration or related field - with 18 months in-service training Experience 2 - 3 years' relevant administrative experience Experience in a pharmaceutical or production environment (advantageous) Proven logistics experience with a track record of improving efficiency Experience preparing reconciliation reports Exposure to Quality Management Systems documentation Experience arranging meetings and corporate functions National and international client liaison experience Knowledge & Skills Proficiency in Microsoft Office (Excel, Word, PowerPoint) Experience managing databases and using accounting software Familiarity with travel management platforms Production schedule maintenance Filing systems and document control Procurement and supplier order placement Local and international sales dispatching and financial administration Strong organisational skills with attention to detail Excellent communication and problem-solving abilities What's on Offer A challenging and stimulating work environment Competitive remuneration aligned with qualifications and experience Opportunity to contribute to impactful scientific and healthcare initiatives Employment equity-aligned recruitment process