Administrative Assistant

The main purpose of this position would be to offer full administrative support to the undergraduate and postgraduate Geomatics programmes and staff. The profile of the work requires a moderate to high level of interpersonal skills, communication, multi-tasking, understanding university policies and processes associated with academic administration, finance, independent thinking and a creative work attitude. The successful candidate will be an individual who has demonstrated the ability to work independently and as part of a team, ability to be flexible and use initiative, the ability to work under pressure and think on their feet in a higher education environment. Requirements for the post: NQF 4, plus relevant NQF 6 qualification At least 3 years' relevant work experience within the academic administration field of a Higher Education Institution or similar; Experience in undergraduate and postgraduate administration processes using PeopleSoft, or similar academic admin processing systems; Sound knowledge of scheduling of classes via PeopleSoft; Excellent organisational, planning, interpersonal skills and effective communication skills both written and verbal; Effective time-management skills, ability to organize, prioritize and multi-task; ability to work independently but also work collaboratively as part of a team, be self-motivated and take initiative; Ability to constructively engage with internal and external stakeholders; to work under pressure and work to competing deadlines without compromising quality assurance Sound knowledge and experience of HR appointment processes and finance in a high education institution Proven computer literacy in the use of Ms Word, Powerpoint, Adobe Acrobat, Internet, email, Excel, Ms Teams, as well as the use of Amathuba/Vula or similar learning platforms; Sound knowledge of University academic administration and finance policies and procedures Experience in working with eRA is advantageous Key responsibilities include: Providing full administration support to the Geomatics programmes and staff, this is not limited to, but includes the full process of admissions, registration, handling student and external stakeholder queries, minute-taking; processing ethics applications; timetabling; scheduling of classes; examination processing; processing tutor and part-time staff appointments; Monitoring operational budgets for Geomatics; booking transport for fieldwork, pcard administration. Provide front desk (Reception) administration for Geomatics Third party administration Assist with Geomatics events Processing external examiner appointments and payments and working closely with the programme co-ordinators and Department Manager to manage exam processes (marks processing, exam timetables, exam venue administration) Working closely and liaising with the EBE Faculty Office Deadline:26th October,2026