Administrative Coordinator

EXPERIENCE AND QUALIFICATIONS: A minimum of 2 - 3 years' experience in an administrative, finance or related role. A relevant tertiary qualification will be advantageous. KEY RESPONSIBILITIES Invoicing and Financial Administration Prepare, process and file invoices and all supporting documentation. Distribute invoices to clients via email or post. Process transfers between Marketers and Traders. Prepare and issue credit notes where required. Maintain and update export and URC reports. Process Foreign Exchange Contract (FEC) allocations. Respond to and resolve debtor queries. Warehouse Administration Arrange and book loads as required. Manage Proof of Delivery (POD) documentation and ensure all system entries are completed accurately. Monitor and maintain inventory records. Compile and submit weekly warehouse reports. Inventory Management Prepare and maintain inventory reports. Reconcile physical warehouse stock against recorded inventory balances. Process stock adjustment requests and ensure discrepancies are addressed. Coordinate and assist with annual stock counts and verification procedures. Logistics Administration Confirm load bookings and ensure accurate load documentation. Track deliveries and monitor transport progress. Process and follow up on transport claims. Investigate and resolve transport invoice queries. Review and monitor the debtors list, following up on outstanding items where necessary. General Administration and Support Monitor and maintain office and operational supplies. Ensure monthly commission calculations are checked and finalised within the required deadlines. Assist with the finalisation of contracts and related documentation. Conduct reconciliations every six months. Attend to routine queries and complaints promptly and professionally.