Job Requirements
Minimum relevant work experience of four (4) years;
Diploma in Secretarial Studies or an equivalent qualification from a recognised institution;
Demonstrable skills in computer application.
Job Responsibilities
Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
Devising and maintaining office systems that include data management and files for efficient record preservation;
Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
Arranging for departmental staff travel;
Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
Assisting in staff welfare issues in the department to ensure staff needs are addressed;
Handling the office imprest.