Main Duties:
Managing emergency calls, transferring calls to suitable departments, and making sure that callers get through to the respective staff member.
Providing information and assistance regarding telephone numbers and making calls as requested.
Handling inquiries and referring them to the appropriate person or service.
Answering internal or external calls (local and foreign) and transferring calls as required, taking and relaying messages.
Greeting and directing visitors and providing assistance to them as required.
Receiving messages by email, informing intended recipients, or forwarding the messages by internal mail.
Updating the electronic telephone directory.
Typing, photocopying, completing, and distributing documents related to reception, telephone service, or any other routine document.
Ensuring regular update of the Call Center Bulletin board/Notice board.
Efficient and effective use of the standard office equipment, such as a personal computer, calculator, photocopier, and fax machine.
Ensuring staff/faculty utilize telephone and conference calls appropriately.
Performing other relevant duties as and when required.
Participating in quality improvement initiatives within the department and provision of the reports as required.
Required Qualifications for the Position
Diploma in Mass Communication
3 years of working experience
Keen on detail with a high degree of accuracy
Good communication skills
Computer skills