Conveyancing Secretary

Job Description Join a reputable legal practice that prides itself on a collaborative team environment and a client-focused approach. This is an excellent opportunity for a seasoned Conveyancing Secretary to bring their expertise to a well-established organization committed to professional excellence. Where You'll Make an Impact: Manage conveyancing files from inception to closure, ensuring smooth and efficient processes. Handle commercial and residential mortgage bond instructions with thorough knowledge of conveyancing procedures and standard security documentation used by South African banks. Liaise with banks, consultants, and transacting parties to deliver result-driven, impeccable service. Manage mortgage bond cancellations, including preparing consents to cancel and checking guarantees. Oversee file opening and closing on the management system, ensuring compliance with FICA regulations. Coordinate diary management and meetings, while providing effective administrative support across the practice. Oversee archiving, document collation, and distribution, ensuring adherence to house style and formats. Utilize platforms such as Lexis Convey, e4, and electronic document management systems to produce accurate documentation within set timelines. Support client liaison functions internally and externally, handling challenging situations with tact and professionalism. Ensure all new matters comply with FICA, and follow proper procedures for file management and fee collection. Proactively monitor unbilled disbursements and manage client accounts effectively. Requirements: Grade 12 certificate along with a recognized secretarial diploma or certificate. A minimum of 8 to 10 years of relevant conveyancing experience. Proficiency in typing, Microsoft Office, RE4, RPE, and Building. Excellent telephone etiquette and communication skills. Sound understanding of legal and real estate industry processes. Familiarity with the following is advantageous: Building industry procedures Advanced document management systems What We'll Give You: Medical Aid and Provident Fund contributions Annual bonuses