Events Assistant

Role Objective A hospitality client is seeking a proactive and creative Assistant Events Officer to support the end-to-end planning, administration, and execution of diverse events, including corporate functions, workshops, product launches, exhibitions, and social gatherings. The role involves vendor coordination, attendee management, and on-site setup to maintain high service standards, engage clients, and expand the events portfolio. Core Duties and Responsibilities Work closely with clients under management guidance to understand event objectives, themes, layouts, and initial budget. Assist in drafting event proposals, timelines, schedules, event briefs, operational checklists, and preliminary agreements. Support the design and preparation of event programs, delegate packs, and branded collateral, while contributing to digital marketing and social media campaigns. Assist in sourcing competitive quotations from service for corporate, social, virtual, and hybrid events. Liaise with contractors and service providers to confirm bookings, manage setup timelines, and ensure alignment with event requirements. Oversee the movement, storage, setup, and safe return of event branding materials, merchandise, and equipment. Provide hands on on-site support during setup, registration, seating arrangements, and post-event teardown/venue clearance. Assist with pre-event presentation checks to ensure seamless execution during live proceedings. Manage guest arrivals, delegate registration, RSVP verification, and ushering VIPs and guest speakers. Resolve minor operational challenges on site and promptly escalate complex matters. Collect attendee feedback through surveys and assist in preparing post-event evaluation reports. Maintain accurate financial records and follow up on vendor payments and equipment returns. Serve as a point of contact for routine event inquiries via email and phone, providing timely follow-ups and client support. Job Specifications and Qualifications Bachelor's Degree /Diploma in Hospitality Management, Event Management, Business Management, Tourism, Communication, or a related field. At least (3) years of experience in events, hospitality or a similar events coordination role. Willingness to work flexible hours and travel when required. Proficiency in Microsoft Office. Key Competencies Effective time management abilities. Strong organizational skills with the capacity to handle multiple tasks simultaneously. Keen attention to detail. Flexibility. Problem Solving Strong written and verbal communication skills. Ability to perform efficiently in high-pressure and dynamic environments. Customer-focused approach with a positive and professional attitude.