Job Specifications
The duties and responsibilities of the officer will entail:-
Ensuring security of information, documents, files, records, and office equipment in a registry/archives;
Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
Ensuring sorting, classifying, and indexing of documents for filing;
Ensuring storage, updating and maintenance of personnel records and file index;
Ensuring control in opening of open, confidential, and secret files;
Ensuring custody and Maintenance of Institute's documents;
Planning appropriate office accommodation for registries;
Ensuring that file movement records are updated and maintained; and
Ensuring Digitization of the Institute's documents for circulation and archiving.
Person Specifications
For appointment to this grade, an officer must have:
Bachelors Degree in Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management / Information Management or its equivalent qualifications from a recognized Institution;
Kenya Certificate of Secondary Education (KCSE) mean grade C + (C Plus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
Proficiency in computer applications;
Key Competencies and Skills
Organizational skills;
Strong communication skills; and
Good interpersonal skills.