Facility Manager

Job Summary The Facility Manager is responsible for the efficient management, maintenance, safety, and security of the Office\'s facilities to ensure a safe, functional, and cost-effective workingenvironment. The role oversees building operations, preventive maintenance, vendormanagement, utilities, office space management, and compliance with health, safety, andregulatory requirements. Key Responsibilities Oversee the day-to-day management and maintenance of office facilities. Develop and implement preventive and corrective maintenance schedules for buildings, equipment, and utilities. Supervise facility service providers, contractors, and vendors to ensure quality service delivery and compliance with contractual obligations. Monitor the performance and maintenance of electrical, plumbing, HVAC, fire protection, generators, elevators, and other building systems. Ensure compliance with health, safety, environmental, and statutory regulations. Conduct routine facility inspections and promptly address maintenance issues. Manage office space allocation, renovations, and workplace improvements. Prepare and monitor facility budgets, maintenance costs, and procurement of facility-related supplies and services. Coordinate security, cleaning, waste management, pest control, and landscaping services. Ensure uninterrupted utility services and manage relationships with utility providers. Maintain accurate records of maintenance activities, service contracts, inspections, and regulatory certifications. Develop emergency preparedness and business continuity plans relating to facility operations. Recommend initiatives to improve operational efficiency and reduce facility operating costs. Perform any other duties as may be assigned by Management. Qualifications Bachelor\'s degree in Engineering, Estate Management, Facilities Management, Building Technology, Architecture, or a related discipline. Relevant professional certification in Facilities Management or Health & Safety will be an added advantage. Minimum of 5 years\' cognate experience in facilities management, building maintenance, or a related role. Experience managing contractors, facility operations, and maintenance budgets. Required Competencies Strong knowledge of building systems and maintenance practices. Knowledge of occupational health and safety standards. Excellent planning and organizational skills. Strong negotiation and vendor management skills. Good analytical and problem-solving abilities. Ability to work under pressure and manage multiple priorities. Key Performance Indicators Office Transition: Ensure a smooth and timely transition to the new office with minimaldisruption to business operations. Facility Readiness: Ensure all utilities, equipment, safety systems, and essential services are fully functional before and after relocation. Maintenance: Establish preventive maintenance schedules and ensure prompt resolution of facility-related issues. Vendor Management: Effectively coordinate contractors and service providers and ensure timely and quality service delivery. Health & Safety: Ensure compliance with applicable health, safety, fire, environmental, and statutory requirements. Cost Control: Monitor facility expenditure and identify opportunities for cost savings. Documentation: Maintain accurate facility, asset, maintenance, vendor, and compliance records. Reporting: Provide timely reports on facility operations, transition activities, maintenance, costs, and outstanding issue