Hotel Auditor

Job Summary

A Hotel Auditor is responsible for examining the hotel's financial records, verifying revenue and expenditure, monitoring internal controls, detecting errors or fraud, and ensuring that all departments comply with established financial and operational procedures.

Key Roles and Responsibilities

• Financial Records Audit: Examine financial records, receipts, invoices, payment vouchers, and other accounting documents to ensure accuracy and completeness.
• Daily Revenue Audit: Verify daily revenue generated from rooms, restaurants, bars, laundry, events, and other hotel services.
• Night Audit Verification: Review the daily night audit reports, room occupancy, room rates, guest bills, discounts, complimentary rooms, and payment transactions.
• Cash and Payment Verification: Check cash collections, POS transactions, bank transfers, and other payments against the hotel's sales records.
• Expense Audit: Examine all expenses and payments to confirm that they are properly authorised, supported by relevant documents, and in line with the hotel's policies.
• Stock and Inventory Audit: Conduct periodic checks of food, beverages, housekeeping supplies, stores, and other hotel inventory to identify shortages, wastage, or discrepancies.
• Purchasing Audit: Verify purchase requests, purchase orders, supplier invoices, delivery notes, and goods received to ensure that purchases are genuine and correctly recorded.
• Payroll Audit: Review staff payroll, overtime, allowances, deductions, and attendance records to identify errors, unauthorised payments, or irregularities.
• Internal Control Monitoring: Assess compliance with financial procedures, approval limits, cash-handling policies, and departmental operating standards.
• Fraud Detection and Investigation: Identify suspicious transactions, revenue leakages, theft, false claims, and other financial irregularities, and report findings to management.
• Bank and Account Reconciliation: Review bank reconciliations, cash balances, outstanding payments, and other financial records to identify discrepancies.
• Credit and Guest Account Audit: Verify credit sales, corporate accounts, outstanding guest bills, and payments received from companies or agents.
• Departmental Compliance: Check whether the Front Office, Restaurant, Bar, Kitchen, Housekeeping, Stores, and other departments comply with hotel policies and procedures.
• Audit Reporting: Prepare daily, weekly, or monthly audit reports highlighting discrepancies, financial losses, control weaknesses, and recommendations for corrective action.
• Follow-Up on Audit Findings: Monitor whether management and departmental heads have corrected previously identified irregularities.

Required Qualifications and Skills

• Degree or HND in Accounting, Auditing, Finance, or a related discipline.
• Relevant experience in hotel auditing or hospitality finance.
• Knowledge of hotel management systems, accounting software, and Microsoft Excel.
• Strong analytical, investigative, and numerical skills.
• Honesty, integrity, confidentiality, and attention to detail.
• Ability to identify financial discrepancies and prepare clear audit reports.
• Good communication skills and the ability to work independently.

Reporting Line

• The Hotel Auditor typically reports to the General Manager, Financial Controller, or senior management, depending on the hotel's organisational structure.
• The role should maintain sufficient independence from the employees whose transactions are being audited.