Operations & HR Assistant

Are you a highly organized, proactive professional with experience supporting leadership teams, operations, and administrative processes? We are looking for an Executive Assistant / Operations & HR Coordinator to provide strategic support to company leadership, coordinate operational processes, and assist with Human Resources functions. What You'll Do Manage executive calendars, meetings, priorities, and follow-up on key commitments. Coordinate schedules, meeting materials, and executive communications. Prepare meeting minutes, track action items, and ensure deadlines are met. Consolidate information from multiple departments to create executive reports. Manage contracts, vendor documentation, insurance records, and operational files. Coordinate timecard collection, attendance tracking, and payroll approvals. Support payroll processes by ensuring data accuracy before payroll deadlines. Coordinate interviews, onboarding, training sessions, and HR administrative tasks. Maintain employee records and confidential documentation. Provide general administrative support and facilitate coordination across departments. What We're Looking For 3+ years of experience as an Executive Assistant, Operations Coordinator, HR Coordinator, or in similar administrative roles. Experience with Human Resources administration, payroll, timekeeping, or employee records management. Advanced English proficiency (written and spoken). Strong professional communication and business writing skills. Proficiency in Microsoft Office, especially Excel, Word, and Outlook. Experience consolidating reports and validating operational data. Excellent organizational skills and the ability to manage multiple priorities. Strong attention to detail and ability to work independently. Ability to handle confidential and sensitive information with discretion. Nice to Have Experience in construction, landscaping, or field service companies. Experience using Payroll, HRIS, or timekeeping systems. Fully bilingual in English and Spanish. Tools You'll Use Microsoft Outlook or Google Workspace. Microsoft Teams. Microsoft Excel and Word. Payroll and HRIS platforms. Timekeeping systems. Document management and task-tracking tools. Education Business Administration. Human Resources. Organizational Management or Administration. Related fields. Equivalent professional experience in executive support, administration, operations, or HR will also be considered.