Personal & Administration Assistant

General Background

GRC is an international law foundation established in 2013, dedicated to promoting accountability and strengthening justice systems through the application of international law. With ongoing operations in some of the world’s most complex legal and security environments, Global Rights Compliance continues to provide specialized legal expertise, policy solutions, and strategic advisory services to uphold justice and strengthen the rule of law globally.

About the Team

GRC’s operational teams are dedicated to strengthening capacity, improving efficiency, and delivering strategic value to advance GRC’s mission and core activities. These teams - including HR, Finance, IT, Security, Communications, Logistics, and Administration play a critical role in supporting organisational growth by providing essential services that enable the smooth operation of GRC’s expanding workforce, projects, and funding streams.

We are seeking a Personal and Administration Assistant to join our International team. The Personal & Administration Assistant is responsible for aiding the GRC President, performing a range of administrative tasks and day to day organisation to ensure smooth execution. The role includes exposure to sensitive information and requires high levels of professionalism & confidentiality.

Full-time/Part-time: Full-time

Location: Remote (+/- 2 hours CET)

The Role

• Provide direct administrative assistance including diary planning and organisation / scheduling of online calls & meetings, and in person appointments when travelling.
• Coordinate with the Logistics & Admin Officer to book and arrange travel, transport & accommodation, and plan itineraries.
• Support in tracking key deadlines and deliverables relating to the President’s commitments and make reminders about deadlines.
• Support in monitoring emails, highlighting for attention as needed.
• Pro-actively manage time zones when scheduling.
• Assist in coordinating leadership meetings, taking minutes, tracking actions, and follow-ups.
• On request attend other meetings / calls to take notes and prepare these for distribution amongst the other attendees.
• Assist in preparing and organising documents, presentations, and reports as requested.
• Organise online filing systems, documentation and other general administration, actively put processes in place as required.
• Liaise with the GRC leadership team and project leads to follow up on tasks, receive updates, plan schedules etc.
• Maintain absolute discretion in handling sensitive or organisational information.
• Perform other related duties as assigned by the GRC President only.

Your Background

• 2.5+ years experience in a similar PA or administrative support role.
• Strong communication and interpersonal skills.
• Detail-oriented, process-driven, and very well-organised.
• Ability to work independently and collaboratively as part of a remote team.
• Strong multitasking, planning, and time management skills, resilient to deal with changing plans / itineraries.
• Demonstrated ability to handle highly confidential information with discretion.
• Hands on, can do attitude.
• High level of proficiency in Microsoft Office, Google Workspace, and MS Teams.
• Confident in English, both written and verbal skills.

How to apply

How to Apply

Please submit your CV and a short cover letter (in English) to Application Form - Personal & Administration Assistant by 26th November 2025.

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.