Role Objective
The Procurement Officer will be responsible for streamlining the hotel's supply chain by efficiently sourcing, negotiating, and acquiring high quality goods and service spanning at the most competitive prices. The primary goal is to seamlessly balance strict budget compliance and inventory control with the exceptional quality standards required to uphold guest experience and operational excellence.
Core Duties and Responsibilities
Assist in preparing annual budgets and procurement plans.
Identifying, vetting, and establishing strong relationships with suppliers for various hotel needs.
Securing competitive pricing, favorable credit terms, and reliable delivery schedules without compromising on quality.
Draft and maintain Service Level Agreements (SLAs) with suppliers to ensure consistent Partnering with Department Heads to predict supply needs based on hotel occupancy rates, seasons, and upcoming banquets.
Monitoring the shelf life of Food & Beverage items to minimize spoilage and waste while ensuring optimal stock of Operating Supplies and Equipment.
Aligning all purchase orders with the hotel\'s monthly and annual departmental budgets.
Reviewing and analyzing purchase requisitions to identify areas where costs can be reduced or bulk discounts utilized.
Inspecting delivered goods to ensure they match ordered specifications in terms of quantity, quality, and weight before signing off.
Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
Ensure compliance with procurement regulations and company policies.
Meet with suppliers to discuss performance metrics and production forecasts.
Source organization requirements competitively and develop cost forecasts.
Perform any other duties as may be allocated.
Job Specifications and Qualifications
Diploma in Procurement, Supply Chain Management, Logistics.
At least 3 years' experience in hospitality industry.
Knowledge of procurement procedures.
Experience with specialized Property Management Systems (PMS) or inventory software like Fidelio, Opera, Materials Control or SAP.
Proficiency in MS Office Suite.
Key Competencies
High Integrity.
Ability to work independently and in a team
Strong Negotiation Skills
Great Analytical Skills
Exceptional Organizational Skills.
Ability to work in a fast-paced environment.