Procurement Officer

Main Purpose of the Job To perform housekeeping duties, undertake cleaning in areas as directed to ensure the offices and rooms are kept in a clean and hygienic condition. Provide a messenger service to the relevant laboratory and Provincial Hospital. Key Job Responsibility Ensure all requisitions are being converted into purchase orders timeously according to the standard procurement procedure Measure supplier performance by following up [in writing or telephonically] on overdue orders on a weekly and monthly basis and generate reports for the procurement supervisor Have supplier data packs completed by new suppliers and have information captured on Oracle by Procurement [Data Management] Address constraints and delays by proactively communicating the procurement requirements with the internal and external customers In regions where needed, to place request for quotes (RFQs), contractors or source quotations for equipment below the cut off amount as per specification from end-users and to award such RFQ / quote to the lowest bidder/tenderer and/or to conclude a contract as per NHLS functionality evaluation and processes Perform general procurement administration, e.g. ensuring that all documents are printed and filed for record and audit purposes, etc. Clean up of the system by closing open orders in accordance to procedure Compile monthly and quarterly reports Report non-conforming suppliers to Corporate Procurement to enable them to blacklist companies as and when required in accordance with the National Treasury Regulations. Minimum requirements & key competency Grade 12 Procurement and Supply Chain Management related Certificate (NQF Level 5) 3 years in purchasing / buying / contracts Experience in I-procurement / RFQ purchasing Knowledge of an ERP system [Oracle, SAP, etc.] Knowledge of PFMA, PPPFA and BBBEE requirements I-procurement / RFQ purchasing Basic reporting writing skills Communication skills Computer literacy (Advanced MS Excel) Prioritising skills Ability to work independently within a team Time management Telephone etiquette Assertiveness / Ability to be firm Planning and Organisational skills Deadline driven Attention to detail Numeric skills People skills Problem-solving skills Dealing with difficult customers. E-mail application to LIMPRegion@nhls.ac.