Project Contracts Administrator

About The Job Role Purpose: The Obuasi Mine is currently set up as a modern/mechanized underground mine following the completion of Phases I and II of the Redevelopment Project. This role is a key position within the Project Services and Business Improvement (PSBI) team accountable for assisting the department in managing all project contracts with contractors/consultants to ensure all the legal requirements are met, and the post contract award management processes are working per AGA standards. Key Accountabilities: Review and administer project contracts, service and quality requirements during the various stages of project execution Prepare contract/project documentation including contracts commitment reports, certificates of practical completion, interim certificates, and final completion certificates for review Process requests for payment by verifying that such requests are accurate and in accordance with the contract terms and conditions Identify opportunities to improve various contract administration processes including continuously educating Project Leads, Contract Owners and Contractors on current and/or best contract management practices Assist the Snr Project Contracts Administrator to implement procedures to minimize and/or manage contractual claims and other related contractual issues Monitor contractor performance and issue weekly and monthly reports including Contractor's compliance to contractual terms and conditions Provide other contract management services for internal contract owners and AGAG Contractors Demonstrate strong Safety and Environmental leadership and assist in promoting a strong Safety and Environment conscious culture within PSBI and across site Initiate the contract change management process during the project execution phase when required Manage the contract management documentation library (MS SharePoint) Prepare the monthly invoice reconciliation and project accrual reports Ensure compliance by project stakeholders to AGA Contract Administration Guidelines for site works and services Demonstrate strong Safety and Environmental leadership and assist in promoting the culture across the PSBI department regarding Safety, Health, Environmental, and Sustainable Development Enforce all environmental work procedures that have been issued by the Departmental Manager. Attend all scheduled and assigned environmental training meetings. Act on all employee environmental complaints and suggestions. QUALIFICATION, EXPERIENCE AND TECHNICAL COMPETENCIES Qualification: A recognized bachelor's Degree in Business Admin, Project Management, Commercial/Supply Chain Management, or related qualification Commercial and Contract Management Practitioner Certification (CCMP). Experience: Minimum 3 years' working experience in the administration of contracts/projects, preferably in a mining environment Familiarity with SAP (especially PS and MM modules) would be an added advantage Technical Competencies: Conversant with International Federation of Consulting Engineers (Fédération Internationale Des Ingénieurs-Conseils - FIDIC) suite of contracts Conversant with contractual, legal and statutory terminologies/requirements of Contracts and Projects Working knowledge of administrative procedures with regards to Contracts & Projects Other Competencies: Able to multitask, prioritize, and work well in a team environment Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) Good communication and conflict management skills