Position Summary
The Project Delivery Manager will be responsible for planning, coordinating, and delivering projects from award through completion and handover. The role acts as the central link between clients, consultants, designers, procurement, suppliers, contractors, and site teams to ensure projects are delivered on time, within budget, and to the required quality standards.
The Project Delivery Manager is accountable for project execution, documentation, communication, reporting, and overall project performance.
Key Responsibilities
Project Planning & Coordination
Develop and maintain project schedules and delivery plans.
Coordinate all project activities from design through handover.
Establish project milestones and monitor progress.
Identify potential delays and implement mitigation measures.
Ensure all project stakeholders are aligned on scope, timeline, and deliverables.
Client Management
Serve as the primary point of contact during project execution.
Conduct client meetings and prepare meeting minutes.
Provide regular project updates and progress reports.
Manage client requests, instructions, and approvals.
Maintain strong client relationships throughout project delivery.
Design & Technical Coordination
Coordinate with architects, designers, engineers, and consultants.
Review project drawings and specifications for completeness.
Track design submissions and approvals.
Ensure construction and manufacturing teams receive updated information.
Identify and resolve design coordination issues.
Procurement & Supply Chain Coordination
Coordinate procurement activities with suppliers and vendors.
Track material orders, fabrication, delivery, and installation schedules.
Ensure materials meet project specifications and quality requirements.
Monitor procurement lead times and identify potential supply risks.
Follow up on supplier performance and delivery commitments.
Contractor & Site Management
Coordinate contractors, subcontractors, and installation teams.
Monitor site progress against approved schedules.
Conduct regular site inspections and project reviews.
Ensure compliance with quality, safety, and project requirements.
Track and resolve site-related issues.
Commercial & Cost Control
Monitor project budgets and approved costs.
Track variations, additional works, and change orders.
Review supplier and contractor quotations.
Coordinate with the finance team regarding project payments and cash flow requirements.
Assist in cost forecasting and project profitability monitoring.
Documentation & Reporting
Maintain project documentation and records.
Prepare weekly project status reports.
Prepare meeting minutes, action trackers, and project dashboards.
Track project risks, issues, and mitigation actions.
Maintain updated project files and correspondence.
Quality Management
Ensure works are executed according to approved drawings and specifications.
Coordinate inspections and quality checks.
Monitor snagging and defect rectification processes.
Ensure successful project handover and closeout.
Handover & Close-Out
Coordinate project completion and client handover.
Manage snag lists and close-out activities.
Ensure all project documentation is completed.
Obtain completion certificates and client sign-off.
Conduct lessons learned reviews after project completion.
Key Performance Indicators (KPIs)
Delivery
Projects delivered on schedule.
Project milestone achievement rate.
Average project delay days.
Financial
Project gross margin achievement.
Variation order recovery rate.
Budget compliance.
Client Satisfaction
Client feedback scores.
Repeat business generated.
Number of unresolved client issues.
Operations
Weekly reports submitted on time.
Action items closed on schedule.
Snag closure period.
Qualifications
Education
Bachelor's Degree in:
Construction Management
Civil Engineering
Architecture
Quantity Surveying
Project Management Related field
Experience
Minimum 5 years experience in project management.
Experience in design-build, hospitality, commercial, interior fit-out, or construction projects.
Experience managing multiple projects simultaneously.
Technical Skills
Project scheduling and planning.
Microsoft Project.
Microsoft Excel.
AutoCAD drawing review.
BOQ and cost tracking.
Contract administration.
Procurement coordination.
Preferred Experience
Hospitality projects.
Interior fit-outs.
Tensile structures.
Design-build projects.
Manufacturing and installation coordination.
Personal Attributes
Strong leadership and ownership mindset.
Excellent communication skills.
Highly organized and detail-oriented.
Strong problem-solving ability.
Ability to work under pressure and manage multiple priorities.
Commercial awareness and cost-conscious decision making.
Proactive and results-driven.