Key Duties and Responsibilities:
Administrative & Operational Support: Provide guidance to security and conservation staff, oversee records, ensure confidentiality, coordinate communication with JOCC, KWS, and NRT, manage departmental meetings and trainings, and monitor staff leave and off-day schedules to ensure compliance with organizational policies.
Procurement & Logistics: Handle requisitions, purchases, supply deliveries, vehicle maintenance, and ensure compliance with licenses.
Financial Management & Budgeting: Develop and monitor budgets for General Security and Armed Security, track funds, ensure compliance with contracts, and collaborate with Finance, M&E, and Grants teams.
Grants & Fundraising: Draft and support grant proposals, participate in fundraising initiatives, and maintain donor compliance.
Monitoring & Reporting: Compile and standardize M&E data, review departmental submissions, and generate incident and operational reports.
External Relations & Compliance: Coordinate with authorities, NGOs, and stakeholders, ensure compliance with Kenyan law and donor policies, and represent LEWA in JOCC meetings, and
Any other duties as may be assigned from time to time.
Job Specifications
The job holder must possess:
Diploma in Business Administration, Public Administration, Project Management, Finance, Procurement & Supply Chain Management, or related field (minimum).
A bachelor's degree is an advantage.
3-5 years of experience in administrative and financial coordination, preferably in conservation, security,
NGO, or donor-funded environments.
Proficient in Information Technology skills, including data management, reporting systems, MS Office, and security software.
Knowledge of Kenyan wildlife conservation laws.
High integrity, ethical standards, and sound judgment.
Excellent organizational and decision-making skills.
Ability to work independently.