Senior Assistant Office Administrator, Grade 7

Duties and responsibilities Ensuring security of office equipment, documents and records; Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office; Planning and organizing meetings, workshop/conferences and seminars; operating office equipment; Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments; Handling protocols and confirming travel itineraries; and managing office petty cash. Guiding and supervising lower secretarial personnel. Person Specifications For appointment to this grade, an Officer must: At least four (4) years relevant work experience in public service or private sector. Minimum KCSE C- minus) or its equivalent Higher Diploma Have passed the following examinations from the Kenya National Examinations Agency (KNEC) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; Shorthand III (120 w.p.m Business English III/Communications I; Office Management III/Office Administration and Management III Secretarial Duties II; Commerce II; Supervisory Course lasting not less than two (2) weeks from a recognized institution; Proficiency in computer applications; Proficiency in computer applications; Demonstrated results in management of office and administrative services. Good communication Skills Meet the provision of Chapter Six of Constitution Key competencies and skills Strong analytical skills Communication skills Strategic and innovative thinking Strong interpersonal skills