Senior Office Administrator

Job Purpose This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services; Managing correspondences; Developing and maintaining the filing system in the respective office of deployment; Organizing meetings and preparing necessary materials for the meeting; Scheduling appointments and meetings; Making travel arrangements; Managing general administration of the office; Providing office protocol; Answering and directing phone calls; Maintaining and updating records in the respective office of deployment; Developing reports in respective office of deployment; Coaching, mentoring and supervising staff under their purview. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position; Bachelor's Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution; OR Bachelor's Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution; Secretarial management course lasting not less than four (4) weeks from a recognized Institution; Membership to a relevant professional body where applicable Proficiency in computer applications; and Shown merit and ability as reflected in work performance and results.