SENIOR PURCHASING ASSOCIATE (MANDARIN CHINESE-SPEAKING)
Subsidiary: Genser Energy Ghana Limited (GEGL)
Designation Level: Functional Head
Location: Corporate Office (Accra, Takoradi, or Tarkwa)
OBJECTIVE: The Senior Purchasing Associate will be responsible for overseeing the procurement of materials and services, ensuring timely delivery, cost efficiency, and adherence to company policies. This role demands a strategic thinker who will foster strong supplier relationships, monitor supplier performance, implement purchasing processes, and collaborate with internal teams to align with their operational needs.
KEY RESPONSIBILITIES
PROCUREMENT
Procurement & Purchasing Management:
- Collaborate with all internal stakeholders to understand business needs and project requirements (materials, equipment, or services).
- Conduct market research to identify cost-effective suppliers and materials.
- Develop and implement purchasing strategies, including tenders and bidding processes.
- Oversee and manage the procurement of materials, equipment, and services required for all internal stakeholders, ensuring that procurement meets quality standards, delivery timelines, and budget constraints.
- Negotiate pricing, terms, and contracts.
- Prepare cost analyses and budget reports.
Vendor Relationship Management:
- Conduct regular performance reviews and audits of key suppliers (in terms of quality, delivery, and price) and work with them to implement improvement plans where necessary.
- Work closely with vendors to resolve issues related to delivery, quality, and pricing.
Documentation & Record-Keeping:
- Ensure timely setup of new suppliers in Sage X3.
- Streamline and enhance the supplier enrollment process.
- Keep Sage X3 updated to maintain accurate records of suppliers, vendors, and other critical information.
Compliance & Documentation:
- Prepare, review, and maintain accurate procurement documentation, including purchase orders, contracts, and supplier agreements.
- Collaborate with legal, finance, and compliance teams to ensure all procurement processes are compliant with relevant laws and regulations.
ORGANIZATIONAL DEVELOPMENT
- Supervise the team to execute assigned projects within deadlines and budget.
- Develop and implement necessary measures to ensure flexible work practice and team building.
- Carry out performance appraisals and development plans (including training) with subordinate staff.
- Implement training and development program for staff in line with the organization’s technical and business needs.
- Coordinate the leave schedule (on and off duty) of subordinate staff.
QUALIFICATIONS:
- Bachelor's degree in Supply Chain, Procurement, or Engineering is mandatory.
- Master's degree is a plus.
- Multicultural experience is mandatory.
- Fluency in Chinese is mandatory.
KNOWLEDGE & EXPERIENCE:
- A minimum of 8+ years of experience in a procurement role, preferably in the Oil & Gas industry.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
- Proficiency with industry-specific software (SAF, Sage, Oracle).
- Strong knowledge of procurement processes and supplier management.
- Strong analytical and problem-solving skills with the ability to make data-driven decisions.
- Excellent communication, negotiation, and interpersonal skills to build and maintain relationships with suppliers and internal stakeholders.