Key Responsibilities
Administrative and Messenger Duties
Collect, deliver, and distribute office correspondence, parcels, and documents within and outside the office.
Assist with filing, photocopying, scanning, and basic clerical tasks as directed.
Support the administrative team in maintaining proper records and ensuring the confidentiality of office information.
Run errands to banks, post offices, or other institutions as required.
Clean and maintain office areas, meeting rooms, corridors, and kitchens
Ensure all cleaning materials and equipment are properly used, stored, and replenished when necessary.
Report any maintenance issues or damages to the Administrative Officer for action.
Maintain orderliness and ensure hygienic standards are consistently upheld.
Prepare and serve tea, coffee, and refreshments for staff and visitors in a professional and timely manner.
Keep the kitchen and service areas neat, organized, and fully stocked.
Support office meetings and events with hospitality services when required.
Support general office operations as may be assigned by management.
Maintain a positive attitude, punctuality, and a high level of professionalism.
Requirements
Minimum of a Certificate or Diploma in Secretarial Studies, Office Management, or an equivalent qualification.
At least 2 years of experience in a similar role within an office environment.
Excellent organizational and multitasking abilities.
Good communication and interpersonal skills.
Strong sense of responsibility, confidentiality, and attention to detail.
Ability to manage time efficiently and work under minimal supervision.
High level of personal hygiene, integrity, and reliability.
Flexibility to handle multiple roles and assist in various office functions.