Warehouse Officer / Oiler

Job Description Receipt, Inspection and Put-away: Receive general stores, consumables, AGO and lubricant deliveries against approved POs / Service Orders and delivery documents, checking quantity, condition and specification before acceptance. Coordinate inspection with end users (e.g. Maintenance / Facilities) where technical verification is required, and record and escalate shortages, damages or non-conforming items. Raise Goods Receipt Notes and put away materials promptly in designated bin and storage locations. Warehouse Facility, Storage and Housekeeping: Maintain racking, storage layout, segregation of general, consumable, fuel / lubricant and hazardous items, and housekeeping standards across all warehouse and laydown areas. Apply First-In-First-Out (FIFO) stock rotation and track shelf life of consumables and lubricants to minimise deterioration and obsolescence. Support the Material Officer with offloading, space allocation and general handling of pharmaceutical, medical and Foundation stock, without taking custody of that stock. Issuance and Material Availability: Issue materials only against approved requisitions, maintaining signed issue records for every transaction. Monitor stock against agreed minimum and reorder levels and alert the Warehouse Coordinator early on potential stock-outs, excess or slow-moving stock. Inventory Control and Stock Accuracy: Carry out regular spot checks, cyclic counts and periodic stock-takes, and reconcile physical stock with records, investigating and reporting variances. Maintain a register of obsolete, excess and slow-moving items and advise the Warehouse Coordinator for review and disposal. Support the transition of inventory records from manual records to a structured system (SAP / HMIS), ensuring transactions are posted accurately and on time. AGO and Lubricant Custody and Dispensing (Oiler Activity): Hold custody of AGO, lubricants and related consumables at the site, including receipt, storage, decanting, labelling and stock-condition monitoring. Dispense AGO and lubricants to generators, ambulances and other site equipment only against a valid voucher number issued through the Ostranet system, releasing no more than the authorised quantity into the authorised vehicle, equipment or container. Record every dispensing transaction accurately in SAP and Ostranet, and reconcile SAP and Ostranet records with physical stock (tank dips/meter readings) and supplier deliveries, investigating and escalating discrepancies. Apply safe-handling, fire-safety, storage and spill-control discipline, and manage used oil and empty containers for collection and disposal by approved service providers in line with HSE requirements. Documentation, Records and Reporting: Maintain warehouse forms and reference numbering in line with the extended Group SCM SOP set, keeping complete, traceable records for audit. Prepare weekly and monthly reports on receipts, issues, stock balances and AGO / lubricant consumption by generator, ambulance and equipment for the Warehouse Coordinator. Stock Security and Integrity: Protect warehouse, AGO and lubricant stock against loss, theft, pilferage and unauthorised access, and escalate any suspected irregularity promptly. Quality, Health, Safety & Environment: Drive compliance with Occupational Health, Safety, Quality and Environmental policies, processes, procedures and applicable legal requirements across the Oilserv business. Take responsibility for their own health & safety and that of stakeholders across the Oilserv business. Any other duty that may be assigned.