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Accountant at Marie Stopes
Marie Stopes
October 13, 2026
Full-time
On-site
Key Responsibilities
Recording & Replenishment of petty cash float
The activities include:
Receipt of reimbursement claims from the respective centres
Verify accuracy of report and cash certificate and prepare expenditure worksheet
Post expenses on expenditure worksheet to SUN
Prepare reimbursement request for approval promptly
Management and reconciliation of staff receivables
The activities include:
Receive staff advance requests, update request with information on the status of the employee account and send for approval
Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
Generate accurate and fully supported documents for EFT & Mpesa payment
Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
Reconcile staff debtors accounts and promptly pass correct adjusting entries
Prepare an aged debtors listing monthly and circulate to departmental heads
Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
Process & record adhoc staff related requests ie claims, reimbursement
Bank reconciliation & Posting of Pillar 3 Debtor Payments
The activities include:
Prepare assigned monthly bank reconciliation statements
Follow up and resolve outstanding amounts on the bank reconciliation statement
Post and allocate received payments accurately against corresponding accounts and bank ledger
Activate account with Nil balance for new order processing
Rejection Claims Review and Documentation
The activities include:
Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
Share complete appeal documentation with the insurer and track responses for resolution
Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
Follow up on appealed claims to ensure timely reconsideration and payment
Prepare clear appeal justifications supported by validated claim documentation
Process and Efficiency Improvement in collaboration with HFO
Maintain clear and organized documentation to support audit and reporting requirements
Identify systemic gaps driving claim rejections
Communicate corrective guidance to centres
Recommend and support targeted training interventions
Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback
Any other duties assigned
Participate in month end review and closure
Participate in stock take exercises
Participate in asset verification exercise
Prepare phased budgets, BVAs and reports for assigned projects
REQUIREMENTS
Knowledge, skills and attitudes
Qualifications:
Bachelor's degree in finance or related fields from a recognized institution of higher learning or CPA
The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).
Experience:
Minimum three years' work experience in accounting either in private sector or NGO
Skills:
Possess excellent data entry and processing skills
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
Recording & Replenishment of petty cash float
The activities include:
Receipt of reimbursement claims from the respective centres
Verify accuracy of report and cash certificate and prepare expenditure worksheet
Post expenses on expenditure worksheet to SUN
Prepare reimbursement request for approval promptly
Management and reconciliation of staff receivables
The activities include:
Receive staff advance requests, update request with information on the status of the employee account and send for approval
Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
Generate accurate and fully supported documents for EFT & Mpesa payment
Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
Reconcile staff debtors accounts and promptly pass correct adjusting entries
Prepare an aged debtors listing monthly and circulate to departmental heads
Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
Process & record adhoc staff related requests ie claims, reimbursement
Bank reconciliation & Posting of Pillar 3 Debtor Payments
The activities include:
Prepare assigned monthly bank reconciliation statements
Follow up and resolve outstanding amounts on the bank reconciliation statement
Post and allocate received payments accurately against corresponding accounts and bank ledger
Activate account with Nil balance for new order processing
Rejection Claims Review and Documentation
The activities include:
Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
Share complete appeal documentation with the insurer and track responses for resolution
Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
Follow up on appealed claims to ensure timely reconsideration and payment
Prepare clear appeal justifications supported by validated claim documentation
Process and Efficiency Improvement in collaboration with HFO
Maintain clear and organized documentation to support audit and reporting requirements
Identify systemic gaps driving claim rejections
Communicate corrective guidance to centres
Recommend and support targeted training interventions
Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback
Any other duties assigned
Participate in month end review and closure
Participate in stock take exercises
Participate in asset verification exercise
Prepare phased budgets, BVAs and reports for assigned projects
REQUIREMENTS
Knowledge, skills and attitudes
Qualifications:
Bachelor's degree in finance or related fields from a recognized institution of higher learning or CPA
The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).
Experience:
Minimum three years' work experience in accounting either in private sector or NGO
Skills:
Possess excellent data entry and processing skills
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.