MINIMUM QUALIFICATION AND DESIRED EXPERIENCE:
A three (3) National Diploma or Bachelor's Degree in Accounting or Equivalent (minimum NQF 6 or 7), Technical Proficiency: Advanced Microsoft Excel skills for data analysis and report writing, Certificate in Municipal Finance Management (MFMP/CPMD), A valid driver's license. 2 plus years of directly managing staff, including coaching, mentoring, and performance management
KEY PERFORMANCE AREAS:
FINANCIAL CONTROL AND BUDGET: Provides input for the preparation of capital and operating estimates and controls expenditure against the approved budget allocations by: Analyzing trends, operating requirements, and foiward plans to establish/determine funding/expenditure for the period; Evaluating the Municipality's performance against the approved budget and addressing; Variances/deviations with appropriate personnel; Monitoring and implementing corrective measures to rectify variances/acts contrary to financial regulations, audit requirements, and departmental procedures; Communicating with Auditors on audit findings and recommendations and instituting the necessary investigational or corrective measures; To ensure that accurate estimates are prepared in relation to requirements, enabling the Municipality to contribute positively towards meeting maintenance objectives and sustaining the quality and standards of delivery service.
COMPILATION OF BUDGET: Coordinates and control sequences associated with the compilation of the budget, by Coordinating briefing sessions with departments to establish budgetary needs (provide Treasury guidelines, information, revenue/expenditure statistics, etc.); Providing support with regard to the consolidation of transactional information to facilitate the compilation of the annual and adjustment budgets; Formulating a draft budget in accordance with Treasury guidelines and submitting the draft budget to the Manager for approval; Providing financial and budget information and guidance to other departments to facilitate the resolution of questions, issues, and budget prioritizations; Participating in public participation sessions to discuss and provide information on the annual budget and obtain relevant input from the public; Finalizing the budget in the final Treasury format and coordinating activities to obtain budget approval from Council; Preparing statutory reports to National Treasury; Attending to budget amendments as requested by the National Treasury to finalize the annual budget: Drafting relevant public notices on the annual and adjustment budgets and ensuring publication in the media and display on specific notice boards (Libraries, etc.); Monitoring and preparing regular management reports on budget implementation and revenue/expenditure trends and recommending reallocation or virement of funds as necessary; Comparing budget versus current actual revenues and expenditures reviews, monitoring budgets and giving feedback to departments with regard to the current budget versus actual spending; Interacting with the internal/ external auditors and making available information, supporting documentation, and proofs of approval, guiding specific recordings, adjustments, and allocation of Account receivable transactions; Perform any duties or responsibilities which fall reasonably within the ambit of the job content as assigned by the superior In order to ensure reporting requirements and information explaining and detailing budgetary sequences and trends are coordinated and disseminated to support planning and procedural evaluation.
BUDGET ADJUSTMENTS: Coordinates and manages sequences related to the compilation of the adjustment budget, including: Coordinating sessions with departments to determine budget adjustment needs; Assisting in developing and compiling the adjustment budget: Drafting the adjustment budget and submitting it to the Manager and Chief Financial Officer for input; Finalizing the adjustment budget and coordinating activities to secure approval from the Council; Preparing and submitting the approved adjusted budget to the National Treasury; Ensuring relevant advertisements are placed in media outlets and at libraries to promote the annual municipal budget; In order to ensure reporting requirements and information explaining and detailing adjustment budgetary sequences are coordinated and disseminated to support planning and procedural evaluation.
REPORTING FUNCTION GRANT REPORTING: Coordinates and controls sequences associated with the compilation of financial grant reports, by consolidating information received from internal departments and compiling reports to the national/provincial treasury on grants received, expenditure, and utilization; Monitoring and controlling the payment of Grant funds into the municipal bank account, ensuring that the correct allocations were deposited and informing the relevant internal departments in writing of Grant details; Allocating Grants received to specific budget votes or creating new votes on the Financial System; Monitoring the Grant funding spending and reporting to Provincial and National Treasury, as well as internal departments, on the grant spending pertormance; Preparing statutory reports to the National and Provincial Treasury on expenditure of Grant funding; Monitors grant funding spending implementation, determines and recommends reallocation or virement of funds when and where necessary; Interacting with the immediate superior and management to keep them informed of slow spending trends to allow them to take immediate action and, where necessary, remedial action; P:oviding grant funding information to relevant departments and assisting in resolving questions, issues, and funding prioritizations; Prepare regular management reports on expenditure of Grant funding; To ensure that reporting requirements and information explaining and detailing budgetary sequences and trends are coordinated and disseminated to support planning and procedural evaluation,
REPORTING FUNCTION (AFS, Section 52 and 71 Reporting) Coordinates specific administrative and reporting requirements associated with the key performance and result indicators of the functionality by: Receiving and coordinating information from revenue and relevant departments to compile section 52 (d) and Section 71 reports timeously; Providing supporting transactional documents to the Manager and Chief Financial Officer to facilitate the compilation of section 72 reports submission and engagement with the provincial and national Treasury; Extracting data from the Financial System and compiling section 52 (d) and section 71 reports in the format prescribed as required by the National Treasury; Co-ordinating and controlling processes for the preparation of monthly statements in the prescribed format on the state of the Municipality's budget, reflecting particulars regarding actual revenue, expenditure, borrowings, and allocations received; Reviewing information for accuracy, identifying any anomalies, and, where appropriate, taking corrective action or reporting anomalies to management; Coordinating and controlling general reporting obligations regarding the preparation of reports to National and Provincial Treasury, the Provincial Department of Local Government, and/or the Auditor General containing such information, returns, documents, explanations, and motivations as may be prescribed or required; Dlstributing section 52(d) and section 71 reports for final review and approval; Ensuring that section 52 (d) and section 71 reports are distributed to Provincial and National Treasury in compliance with the MFMA; Preparing investigation and productivity reports as required by relevant legislation and treasury directives, referring to statistical data and qualitative information related to the financial position of the Municipality, status of national and provincial grants, service delivery standards, etc., for submission to the immediate superior for consideration and inclusion into Council agendas/reports and/or forwarding to the appropriate government departments; Completing statistical/statutory reports, extracting information from the financial system, and/or obtaining information from relevant internal departments/managers: Compiling investigation reports and/or responses to correspondences and queries, undertaking research or extracting information from records/statistics to support content, recommendations, and/or opinions.To ensure that administrative sequences dictating reporting requirements are complied with and correspondence is responded to through the provision of accurate information,
CONTROL FUNCTIONS BANK RECONCILIATION & UNALLOCATED ACCOUNTS Coordinates and controls reconciliation of payments and cash deposits against bank transactional information/statements by: Monitoring the reconciliation of cash deposits performed by the Chief C!erk, referring to system reports and statements, and/or responding, seeking clarity or resolving deviations in transactional information. Coordinating and controlling procedures with respect to the verification of transactional schedules reflecting reconciliation of cash amounts against receipts, etc.Ensuring that cash amounts in accounting ledgers agree with bank balances, Reviewing bank accounts, checks balances against ledger amounts, and verifying that such amounts agree with financial statement items; Verifying account numbers and work orders on reports, journal entries, and purchase requisitions; Ensuring that all bank transactions are accurately and timely processed into the accounting system; Checking the balancing of ledger accounts, checking and correcting incorrect allocations, approving journals, and verifying that all deposits are receipted and receipts deposited. In order to ensure that receipts and deposit-related transactions are checked and verified in accordance with laid-down departmental/ audit procedures.