Key Reponsibilities:
Invoice and Payment Processing
Post all approved purchase invoices into the accounting system promptly.
Process daily payments including petty cash reimbursements and supplier invoices.
Manage monthly payments to suppliers and service providers.
Process staff salary advances in line with policies.
Banking and Reconciliation
Bank all received cash and cheques in a timely manner.
Post all payments into the system and daily and monthly reconcile against bank statements.
Follow up on any unreconciled or erroneous transactions with relevant departments.
Statutory and Tax Obligations
Compute, process, and remit monthly VAT dues in accordance with regulatory timelines.
Prepare and file payroll-related statutory returns (PAYE, NHIF, NSSF, etc.).
Ensure compliance with all financial and statutory obligations affecting payables.
Financial Reporting and Analysis
Prepare the following reports by the 5th of every month:
Payables ageing report
VAT report for the month
Balance Sheet and Profit & Loss Account
Financial analysis and interpretation of financial performance indicators
Maintain organized records and support internal and external audits.
Process Improvement and Controls
Monitor internal controls relating to the payables process.
Recommend efficiency enhancements and cost-saving measures.
Support the Finance Manager in budgeting and cash flow planning.
Job Requirements
QUALIFICATIONS AND EXPERIENCE:
Bachelor's degree in Accounting, Finance, or related field
CPA Part II or above (CPA Finalist/CPA-K preferred)
At least 5 years' experience in accounting or payables role in a busy environment
Accuracy and attention to detail
Strong knowledge of accounting software (QuickBooks, ERP systems)
Understanding of Kenyan tax laws (VAT, PAYE, NSSF, NHIF)
Analytical thinking and financial interpretation skills