REQUIREMENTS :
A minimum of Grade 12 (NQF Level 4) or equivalent No experience. Special requirements/Skills needed: Knowledge of general contract Administration/Management fundamentals.
DUTIES :
Perform general office administration tasks. Receive, register and administer new contracts for studies, incentive scheme for pilots, navigators, technical officers, Special Forces operators and other agreements. Scrutinize contracts for compliance with applicable policy prescripts. Capturing of contracts on the database. Maintain and update the contracts/agreements (Memorandums of Agreements (MOAs), Memorandums of Understanding (MOU) and Service Level Agreements (SLAs) register.
Collect, deliver, dispatch documentation for the section to Arms of Services and Divisions. Maintain filing and archiving of contract system. Attend to telephonic enquiries and queries. Attend meetings and conduct presentations relating to studies at State expense. Draft and type letters, memorandums, signals, minutes and other contract related documents. Assist in the execution and co-ordination of administrative tasks.
Provide secretarial functions at meetings when required. Capture and update contract files on the database. Process the officials' reimbursement applications for studies. Submit monthly reports and statistics to the supervisor. Liaise with contract and career managers across the Arms of Services and Divisions. Must be able to travel across the country within a short notice.