Accounts Administrator at RecruitMyMom

Job Description


Our client is looking for a detail-oriented and analytical Accounts Administrator to join their team in a role that combines core bookkeeping responsibilities with investigative support functions. This is an excellent opportunity for someone who enjoys working with financial data, resolving discrepancies, and supporting structured investigations.
The ideal candidate is organised, persistent, discreet, and comfortable working with sensitive financial information while maintaining strong professional relationships.
This is a hybrid opportunity.


Responsibilities:
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Bookkeeping & Accounts Management


Manage collection activities, including monitoring overdue accounts and contacting clients via phone, email, or written correspondence to secure payment
Review and reconcile aging reports to ensure accounts are accurate and up to date
Investigate and resolve billing disputes, credit discrepancies, and invoice queries with clients and internal departments
Maintain detailed and accurate records of all collection communications and actions within the accounting system
Ensure proper expenditure control by filing invoices and payment receipts, matching transactions to bank statements for monthly reporting to the accountant
Manage petty cash and assist with monthly reconciliations
Prepare clear and accurate reports on collection activities, overdue accounts, expenditure tracking, and payment progress for management


Investigation Support


Assist senior investigators with basic investigation tasks, including preparing and filing evidence files
Support eDiscovery processes by searching digital data for relevant evidence using computer-based tools
Capture and digitise hard-copy documentation by scanning and converting files to PDF format
Review bank statements and assist with matching and analysing inter-account transfers


Requirements


Diploma or degree in Accounting, Finance, or Business preferred. Relevant experience may be considered in place of formal qualifications
Previous experience in bookkeeping, credit control, collections, or accounts administration
Working knowledge of accounting software (e.g., QuickBooks, Sage) and strong Excel skills
Strong attention to detail with the ability to analyse accounts, identify trends, and resolve discrepancies