Job Summary
We are seeking a highly analytical, detail-oriented, and proactive Accounts Clerk to support the financial and inventory control operations of a fast-growing retail pharmacy.
This role is operationally critical. The successful candidate will ensure:
Accurate tracking of pharmaceutical inventory
Proper recording and reconciliation of supplier invoices and payments
Daily reconciliation of sales across multiple payment channels (MPESA, Card, Cash, Insurance, etc.)
Strong financial discipline and accountability within the pharmacy
The ideal candidate is smart, fast, organized, tech-savvy, and takes initiative without constant supervision.
Key Responsibilities
Inventory Accounting & Control
Record and verify all stock received against supplier invoices
Capture inventory data accurately into the system ( POS / inventory software)
Monitor daily stock movement and flag discrepancies immediately
Support daily restocking calculations and cost allocations
Conduct periodic physical stock counts and reconcile variances
Supplier Payments & Reconciliation
Maintain accurate supplier ledgers
Record supplier invoices and match them to delivery notes
Reconcile supplier statements against internal records
Track outstanding balances and due dates
Verify MPESA/bank payments against posted invoices
Ensure all supplier payments are properly documented and filed
Daily Sales Reconciliation
Reconcile daily sales from:
Cash
MPESA
Card payments
Insurance claims
Other digital payment platforms
Verify shift-based sales summaries
Match POS reports against actual collections
Investigate and report discrepancies immediately
Prepare daily sales summary reports
Financial Reporting & Documentation
Maintain organized financial records (physical and digital)
Support preparation of weekly and monthly reports
Assist in cash flow tracking
Maintain audit-ready documentation
Ensure compliance with tax and regulatory requirements where applicable
Internal Controls & Process Improvement
Identify financial leakages or inefficiencies
Propose improvements in inventory and payment processes
Ensure adherence to internal controls
Support automation initiatives where possible
Required Qualifications
Diploma or Degree in Accounting, Finance, or related field
Minimum 1 years experience in retail, pharmacy, supermarket, or FMCG accounting
Strong exposure to:
Inventory accounting
Supplier reconciliation
Cash handling controls
Experience using accounting software
Strong Excel skills
Familiarity with MPESA business statements reconciliation
Core Competencies
High attention to detail
Speed with accuracy
Strong analytical thinking
Integrity and financial discipline
Initiative and problem-solving mindset
Ability to work in a fast-paced retail environment
Strong documentation culture
Performance Indicators (KPIs)
100% daily sales reconciliation accuracy
Zero unexplained stock variances
Timely supplier reconciliations
Clean audit trail
No untracked payments