Are you detail-oriented, analytical, and passionate about maintaining accuracy in financial operations? Our client, a well-established logistics and import/export solutions company providing end-to-end supply chain, customs clearance, and freight services across East Africa, is seeking a highly organized and proactive Accounts Payable Specialist to join their Finance team.
The ideal candidate will manage the full accounts payable cycle, vendor relations, and cash flow planning — with a strong focus on logistics and import-related transactions.
Key Responsibilities
Oversee the full procure-to-pay process — from invoice receipt to payment processing.
Ensure all supplier invoices (freight, customs, warehousing, transport, and regulatory fees) are properly approved and recorded.
Manage and update vendor records including payment terms, banking details, and compliance documents.
Prioritize and process time-sensitive import payments
Perform monthly supplier reconciliations and resolve discrepancies promptly.
Prepare weekly and monthly cash flow forecasts.
Conduct regular bank reconciliations and ensure sufficient liquidity for operations.
Support statutory tax filings (VAT, PAYE, Withholding Tax, NSSF, NHIF, Housing Levy).
Allocate costs accurately to shipment/job files and prepare cost variance reports.
Support internal and external audits through accurate documentation and reporting.
Identify opportunities for process improvement and automation within the AP function.
Qualifications & Experience
Bachelor's degree in Accounting, Finance, or a related field.
CPA-K finalist preferred.
Minimum 4 - 5 years of progressive experience in Accounts Payable, with at least 2 years in a senior or supervisory position.Preference will be given to candidates with experience in supply chain, logistics, shipping, or import/export operations.
Proven experience in vendor management, cash flow planning, and bank reconciliations.
Prior exposure to logistics, shipping, or import/export environments is a significant advantage.
Proficiency in ERP/accounting systems (QuickBooks, Sage, or SAP) and advanced Excel (v-lookups, pivot tables, data analysis).
Key Competencies
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Effective cash flow management and forecasting ability.
Strong organizational and multitasking skills.
High integrity, accountability, and confidentiality.
Excellent communication and teamwork skills.