Key Responsibilities
Manage and coordinate the Senior Manager's daily schedule, meetings, appointments, reminders, and follow-ups.
Prepare letters, reports, emails, memos, and other office correspondence accurately and within set timelines.
Receive and professionally handle phone calls, visitors, and incoming enquiries.
Respond promptly to internal and external communication and ensure matters are directed appropriately.
Maintain proper filing systems, office records, and confidential documentation.
Manage petty cash disbursement, reconciliation, and accountability.
Coordinate office supplies, service providers, errands, and general office support requirements.
Ensure the office environment remains clean, organised, presentable, and running efficiently at all times.
Follow up on pending tasks and ensure management instructions are executed promptly.
Provide dependable day-to-day administrative and coordination support to Senior Management.
Required Qualifications & Experience
Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field.
Minimum 3 years' experience in a busy administrative support role.
Prior experience supporting senior management or handling front office administration will be an added advantage.
Strong computer proficiency in MS Office, email correspondence, and document preparation.
Experience managing petty cash and office records.
Required Skills & Competencies
Exceptional organisational and planning skills
Excellent spoken and written communication skills
Ability to work under pressure and meet tight deadlines
Strong initiative and ability to work with minimal supervision
High level of professionalism and personal presentation
Mature, dependable, and committed work ethic
Strong attention to detail and follow-through
Ability to multitask and prioritise effectively
Confidentiality, accountability
We Are Specifically Looking For Someone Who Is:
Naturally organised and structured
Quick in execution and responsive
Professional and confident in communication
Able to think ahead and solve problems
Serious, committed, and dependable