As the Admin & Events Lead you will be responsible for managing Victory Farms' day-to-day office, Farm, and Logistics Centre operations. This role streamlines administrative processes, oversees support staff, and ensures organizational efficiency across the business. The successful candidate will be a proactive, detail-oriented leader who takes ownership of office operation responsibilities.
Roles & Responsibilities:
Operations & Administration
Supervise day-to-day operations of the administrative department and staff members.
Develop, review, and improve administrative systems, policies, and procedures.
Ensure the office is consistently stocked with necessary supplies and all equipment is properly maintained.
Collect, organize, and store information using computers and filing systems.
Provide technical and logistical support to all administrative personnel.
Maintain continuity across corporate, divisional, and local work teams by documenting and communicating actions, irregularities, and ongoing needs.
Manage farm and accommodation travel logistics.
People Management
Lead, coach, and develop administrative staff; set clear job expectations, monitor performance, and conduct appraisals.
Hire, onboard, train, and evaluate team members, taking corrective action where necessary.
Initiate, coordinate, and enforce organizational systems, policies, and procedures.
Events & Company Culture
Plan, coordinate, and execute company-wide events including the Christmas Party, Founders Day, Annual Awards, and other milestone celebrations.
Schedule and promote internal office events such as meetings, conferences, orientations, and training sessions.
Procurement & Vendor Management
Manage international online purchases from vendors including Amazon, StickerMule, Patches4Less, VistaPrint, and others.
Oversee the full staff uniform process: ordering, tracking, and issuance.
Identify communication and equipment needs; evaluate options, maintain equipment, and approve related invoices.
Finance & Budgeting
Partner with the accounting and management team to set budgets, monitor departmental spending, and manage expenses.
Track progress on special projects and report on movement towards company goals.
File & Records Management
Manage procurement files for China, Hippo Hill project, and any other entities assigned by the Head of Department.
Maintain accurate and accessible records in line with company standards.
Skills and qualifications:
3-4 years of experience in a similar role.
Strong leadership and people management skills
Excellent organizational and multitasking abilities
High attention to detail and problem-solving mindset
Strong written and verbal communication skills
Proficiency in office software and digital tools
Commercial awareness and budget management experience
Proactive, self-motivated, and able to work with minimal supervision