Job Summary
The role ensures smooth daily operations, optimal utilization of company assets, vendor
Coordination, and a safe, functional, and compliant working environment.
Key Responsibilities
Administrative Management:
Manage day-to-day administrative tasks, including correspondence, filing, and
record-keeping.
Support HR and management with staff logistics, meetings, and internal
communications.
Maintain office supplies and ensure timely procurement of consumables.
Implement and monitor administrative policies and procedures.
Facility Management:
Ensure effective maintenance and upkeep of factory and office facilities.
Coordinate preventive and corrective maintenance of utilities, equipment, andinfrastructure.
Maintain asset registers and track company property usage.
Manage security, cleaning, and general housekeeping services.
Vendor & Service Coordination:
Liaise with vendors, contractors, and service providers to ensure timely and quality
service delivery.
Monitor vendor performance, contracts, and compliance with service-level agreements.
Support procurement and cost optimization related to administrative and facility services.
Health, Safety & Compliance:
Ensure office and factory areas comply with safety, hygiene, and regulatory standards.
Implement basic HSE practices and respond to facility-related safety incidents.
Conduct regular audits of facility conditions and administrative processes.
Reporting & Budget Control:
Prepare reports on administrative activities, facility maintenance, and vendor
performance.
Monitor and control administrative and facility-related expenses.
Recommend improvements for efficiency, safety, and cost-effectiveness.
Skills & Competencies:
Excellent organizational and multitasking skills.
Strong communication and interpersonal skills.
Problem-solving and a proactive approach to facilities issues.
Basic financial and budget management skills.
Ability to work independently and under minimal supervision.
Integrity, reliability, and attention to detail.
Qualifications & Experience
HND or Bachelor's degree in Business Administration, Public Administration, Facilities Management, or related field.
Minimum 2 - 4 years' experience in administrative or facility management, preferably in manufacturing or FMCG.
Familiarity with office and factory operations, vendor management, and HSE standards.
Key Performance Indicators (KPIs):
Timeliness and accuracy of administrative reports.
Facility uptime and functionality.
Response time to maintenance requests.
Vendor service quality and adherence to contracts.
Asset register accuracy and audit compliance.
Office/factory cleanliness, safety, and HSE compliance.
Admin and facility costs vs budget.
Staff satisfaction with administrative support.