The Admin Intern will provide critical support to the administration team by assisting with day-to-day clerical tasks, maintaining organized records, and supporting office operations. This internship is designed to provide hands-on experience in administrative operations, office management, and vendor coordination while developing organizational, communication, and problem-solving skills
Key Responsibilities
Front Office Support
Receive and direct clients and visitors with professionalism and courtesy
Offer refreshments to guests (tea, coffee, water, juice)
Maintain a clean and organized reception area
Assist in handling deliveries from vendors and couriers
Facilities Support
Monitor cleanliness of office spaces and escalate issues where necessary
Support in tracking minor office repairs and follow-up on completion
Help in onboarding new joiners by preparing basic equipment/furniture lists
Assist in updating furniture/equipment inventory logs
Filing & Documentation
Assist in collecting, sorting, and filing physical and digital documents
Help in updating sales agreement trackers under guidance from the associate/admin manager
Participate in monthly document audits and flag inconsistencies for review
Compliance Support
Help in organizing files related to licenses, permits, and audit documentation
Pin and file compliance certificates on notice boards and shared drive
Assist in arranging logistics for health and safety training and fire drills
Inventory & Procurement Assistance
Support stock-taking exercises and inventory updates
Assist in preparing internal requests for items and updating inventory trackers
Help with receipt filing and basic payment documentation under supervision
Vendor & Event Coordination
Help maintain updated vendor contact lists
Provide logistical support during employee engagement activities and office events
Assist in collecting feedback post-events and compiling simple reports
Helpdesk Support
Log and record incoming helpdesk requests from staff (e.g., travel, repairs, supply needs)
Forward routine requests to the relevant Admin Associate or department
Follow up on low-priority tasks and send reminders for pending actions
Update the helpdesk tracker under supervision
Resolve simple, low-risk requests such as office supply restocking or cab bookings
Assist in preparing weekly summaries of helpdesk requests for internal reporting
Requirements
Pursuing or recently completed a diploma/degree in Business Administration, Office Management, or a related field.
Basic proficiency with Google Workspace (Docs, Sheets, Drive) and email/calendar tools.
Strong organization and attention to detail; accurate digital/physical filing and tracker updates.
Professional communication and front-desk etiquette; friendly, service-oriented demeanor.
Reliable time management; able to juggle multiple tasks and meet deadlines.
High integrity and confidentiality when handling company documents, payments, and data.
Willingness to work on-site, support office events, and assist with light office logistics (moving supplies, setting up rooms).
Alignment with Peach Values: Ownership, Respect, and Challenge.