Job Summary
The Administration Manager will be responsible for overseeing the company's administrative operations, including fleet management, facilities, logistics, and general office administration. The role ensures operational efficiency, compliance, cost control, and effective support to business operations across all locations.
Key Responsibilities
Administration & Office Management
Oversee day-to-day administrative operations across offices and facilities
Ensure proper documentation, filing systems, and administrative controls
Supervise administrative staff and service providers
Enforce company policies, procedures, and workplace standards
Fleet Management
Manage company vehicles, drivers, and fleet usage schedules
Ensure vehicle documentation, insurance, licensing, and renewals are up to date
Monitor fuel consumption, maintenance, repairs, and cost efficiency
Ensure compliance with safety and usage policies
Facilities Management
Oversee maintenance of offices, factories, warehouses, and staff facilities
Coordinate repairs, utilities, cleaning, security, and facility vendors
Ensure facilities are safe, functional, and compliant with regulations
Logistics & Support Services
Coordinate logistics for staff movement, deliveries, and internal distribution
Support interdepartmental logistics and operational needs
Liaise with vendors and service providers to ensure timely service delivery
Vendor & Cost Management
Source, manage, and evaluate vendors and service providers
Negotiate contracts and manage service-level agreements (SLAs)
Track administrative expenses and optimize costs
Reporting & Compliance
Prepare periodic reports on fleet, facilities, and administrative activities
Ensure compliance with internal controls and regulatory requirements
Support audits and management reviews as required