Job Summary
We are seeking a highly organized, proactive and experienced Admin Managerto oversee administrative operations and ensure efficient office management.
The company specializes in communications and integration services, infrastructure services, managed and support services and software solutions.
Responsibilities
Office Administration & Operations:
Oversee day-to-day office administration, ensuring smooth business operations.
Maintain and organize office supplies, equipment, and facilities.
Coordinate office logistics, travel arrangements, and meeting schedules.
Document & Records Management:
Manage and maintain administrative records, contracts, and confidential documents.
Ensure accurate filing and easy retrieval of company records.
Assist in drafting reports, letters, and internal communications.
Vendor & Procurement Management:
Handle vendor relations, ensuring timely procurement of office supplies and services.
Negotiate contracts and manage service agreements with third-party providers.
Monitor office expenses and ensure cost-effective purchasing.
HR & Employee Support:
Support HR in employee onboarding, records management, and office policies implementation.
Assist in coordinating training sessions, staff events, and performance management logistics.
Address employee administrative concerns and maintain a positive office environment.
Coordination & Compliance:
Ensure compliance with company policies, industry regulations, and office procedures.
Liaise with IT, HR, and Finance teams for seamless workflow management.
Prepare reports, meeting minutes, and presentations as required.
Facility Manager:
Maintenance and management of the office facility
Scheduling Air conditional and vehicles for servicing and maintenance
Handle the office facility in other loaction and distribution station
Requirements
Bachelor's degree in Business Administration, Management, or a related field.
6-7years of experience in administration, preferably in an IT services or technology company.
Strong expertise in office management, procurement, and administrative coordination.
Proficiency in MS Office Suite, ERP systems, and office management software.
Excellent organizational, multitasking, and problem-solving skills.
Strong written and verbal communication and interpersonal skills.