Admin Officer

Job Summary

• We are looking for a highly organised and responsible Admin Officer to oversee the day-to-day administrative and operational activities of the organisation.
• The successful candidate will ensure that routine tasks, payments, bills, documentation, supplies, and other operational requirements are handled promptly and properly.

Key Responsibilities

• Oversee the day-to-day administrative activities of the organisation.
• Ensure bills, vendor payments, subscriptions, and other approved payments are processed on time.
• Keep accurate records of payments, invoices, receipts, expenses, and other financial documents.
• Follow up on outstanding payments, requests, and administrative tasks.
• Liaise with vendors, service providers, banks, and other external parties when required.
• Monitor office supplies and ensure items are available when needed.
• Coordinate procurement of office items and services.
• Ensure utilities, internet, maintenance, and other office services are properly managed.
• Maintain organised physical and electronic records.
• Coordinate meetings, appointments, and other administrative activities.
• Prepare basic administrative and expense reports.
• Track ongoing tasks and ensure they are completed within the required timelines.
• Provide general administrative support to management and other team members.
• Handle other operational duties as assigned.

Requirements

• Bachelor's Degree/HND in Business Administration, Management, Accounting, or a related field.
• 2 - 4 years of experience in administration, operations, office management, or a similar role.
• Strong organisational and follow-up skills.
• Good understanding of basic payment and expense processes.
• Proficiency in Microsoft Office/Google Workspace.
• Excellent communication and interpersonal skills.
• Strong attention to detail.
• Ability to multitask and work independently.
• High level of integrity, accountability, and discretion.

Key Competencies

• Administrative & operational coordination
• Payment and expense tracking
• Vendor management
• Record keeping
• Follow-up and task management
• Organisation and time management
• Communication
• Problem-solving
• Attention to detail
• Accountability