Hours: Mostly flexible/async, with a required 2 - 3 hour overlap window 7 - 10 PM EAT on weekdays (US Pacific morning)
Job Summary:
A US-based organization whose mission is to help clients thrive through quality healthcare and housing seeks a highly organized Admin & Project Manager to keep its remote operations running. This is a single role combining executive administration with light project management across a small international team. It reports directly to the Director.
Key Responsibilities:
Manage the Director's calendar, scheduling, and meeting coordination across US and international time zones
Track projects and deadlines in a PM tool (Asana, Trello, ClickUp, or similar): assign tasks, chase deliverables, and flag slippage early
Prepare meeting agendas, take minutes, and circulate action items within 24 hours
Maintain SOPs, shared drives, and team documentation to audit-ready standard
Coordinate the remote team (including Philippines-based staff): onboarding logistics, status collection, weekly report assembly
Draft professional correspondence and internal updates in clear US-style English
Qualifications:
3+ years in administration, executive assistance, or project coordination — NGO or donor-funded project experience is a strong advantage
Demonstrated systems for time management and deadline tracking (you will be asked to describe yours)
Hands-on experience with at least one PM tool and Google Workspace or Microsoft 365
Excellent written English; calm, structured communication under pressure
Reliable internet and power backup for the evening overlap window