Job Objective(s)
The Admin Officer is responsible for ensuring the efficient and effective management of office operations, procurement of office supplies, facility maintenance, asset management, and administrative support services. The role ensures business continuity by maintaining a safe, well-equipped, and compliant working environment.
Key Responsibilities
Office Operations & Facility Management
Ensure smooth day-to-day administrative operations.
Oversee maintenance of office infrastructure and facilities (AC systems, CCTV, fire extinguishers, generators, etc.).
Ensure timely service and repairs of office equipment and gadgets.
Monitor diesel usage and coordinate timely procurement to prevent operational disruptions.
Maintain a clean, safe, and organized office environment.
Procurement & Inventory Management
Procure diesel, stationery, PPEs, branded materials, and other office essentials in line with company policy.
Maintain accurate inventory records for all office supplies.
Ensure adherence to minimum reorder levels to avoid stock-outs.
Conduct periodic stock-taking and reconciliation.
Ensure proper safekeeping and accountability of office materials.
Administrative Support Services
Process and issue employee ID cards and branded materials promptly.
Maintain accurate documentation and filing systems (physical and electronic).
Keep records of disbursement of office supplies and consumables.
Support audit processes by ensuring proper documentation and compliance.
Compliance & Control
Ensure adherence to company policies, procedures, and administrative processes.
Maintain 100% accuracy in record keeping.
Ensure zero regulatory infractions relating to administrative operations.
Support cost control initiatives within the department.
Other Duties
Carry out additional official tasks as assigned by the Line Manager.
Key Performance Indicators (KPIs)
100% accuracy in inventory and record keeping
Zero stock-out incidents
0% regulatory infractions
Timely processing of employee ID cards and branded materials
Equipment uptime and maintenance compliance rate
Cost efficiency in procurement
Adherence to policies and procedures
Office environment maintenance rating
Customer (internal staff) satisfaction
Job Requirements
Minimum: OND (Ordinary National Diploma) in Business Administration or related discipline
Bachelor's Degree is an added advantage
Minimum of 1 - 2 years' experience in an administrative role (preferred)
Key Competencies
Technical Competencies
Inventory and stock management
Procurement processes
Basic facility management knowledge
Record management and documentation
Behavioral Competencies
High attention to detail
Strong organizational and time management skills
Resourcefulness and problem-solving ability
Strong interpersonal and communication skills
Negotiation skills
Stakeholder management
Collaborative and supportive working style
Integrity and accountability