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Administration and Account Officer (Volunteer) at The Youth and Women Peacebuilding Foundation (YAWP Foundation)
The Youth and Women Peacebuilding Foundation (YAWP Foundation)
September 16, 2026
Full-time
On-site
Description
The Admin and Account Officer maintains sound financial management systems and oversees daily office operations.
The role ensures compliance with donor rules, organizational financial controls, and local tax laws, while managing procurement, logistics, inventory, and field-level human resources records.
Core Responsibilities
Financial Management & Accounting:
Prepare daily financial transactions, vouchers, petty cash disbursements, and bank reconciliations in accounting software (e.g., QuickBooks, Sage).
Review advance requests, travel liquidations, and field expense receipts for accuracy and compliance with internal financial policies.
Process monthly payroll, compute statutory deductions (tax/PAYE, pension, social security), and remit payments to relevant authorities on schedule.
Assist in budget tracking, preparing financial reports for project managers and donors, and supporting internal/external audit exercises.
Procurement & Logistics:
Execute transparent procurement processes according to NGO policy (sourcing quotes, preparing comparative bid analysis, issuing purchase orders).
Coordinate travel arrangements, hotel bookings, vehicle dispatch, and logistics for field missions and staff movements.
Manage relationships with vendors, suppliers, and service providers, maintaining accurate vendor files and contracts.
Office Administration & HR Support:
Oversee daily facility maintenance, utility payments, office safety protocols, and IT/communications upkeep.
Maintain an accurate asset register, conducting periodic inventory physical counts and tagging all equipment.
Manage office records, physical archive files, incoming/outgoing correspondence, and staff leave tracking.
Support onboarding paperwork, timesheet collection, and basic administrative HR filing for field staff.
Requirements & Qualifications
Applicants should have:
A minimum of a Bachelor's degree/HND in Accounting, Finance, Business Administration, or a related field.
At least 2 years in program and financial coordination, operations, or a similar role.
Demonstrated experience in financial management, budget vs actual, compliance, costed workplan, among others.
Good communication, interpersonal, and organisational skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office/Google Workspace and relevant digital tools.
Experience working with NGOs, communities, youth, women, or other relevant stakeholders is an advantage.
Applicants must demonstrate integrity, professionalism, confidentiality, and commitment to safeguarding.
Key Competencies & Qualifications:
Technical Tools: Proficiency in accounting software (QuickBooks, Excel), MS Office 365, and electronic banking tools.
Key Attributes: Strong ethics/integrity, attention to detail, knowledge of local labor and tax laws, donor compliance awareness.
Other Attributes:
Strong leadership and team management skills.
Excellent interpersonal and stakeholder engagement abilities.
Ability to work under pressure and manage multiple priorities.
Commitment to humanitarian and development values, volunteerism, and community service.
Strong problem-solving and strategic thinking abilities.
Benefits of Volunteering with YAWP Foundation
Opportunity to contribute to life-saving humanitarian, development and peace interventions.
Practical experience in program leadership and humanitarian coordination.
Exposure to donor engagement, proposal development, and project management.
Professional networking opportunities with humanitarian actors and development partners.
Capacity-building and learning opportunities.
Certificate of Service and Recommendation Letter upon successful completion of the volunteer period.
Opportunity for future engagement subject to organizational needs and performance.
The Admin and Account Officer maintains sound financial management systems and oversees daily office operations.
The role ensures compliance with donor rules, organizational financial controls, and local tax laws, while managing procurement, logistics, inventory, and field-level human resources records.
Core Responsibilities
Financial Management & Accounting:
Prepare daily financial transactions, vouchers, petty cash disbursements, and bank reconciliations in accounting software (e.g., QuickBooks, Sage).
Review advance requests, travel liquidations, and field expense receipts for accuracy and compliance with internal financial policies.
Process monthly payroll, compute statutory deductions (tax/PAYE, pension, social security), and remit payments to relevant authorities on schedule.
Assist in budget tracking, preparing financial reports for project managers and donors, and supporting internal/external audit exercises.
Procurement & Logistics:
Execute transparent procurement processes according to NGO policy (sourcing quotes, preparing comparative bid analysis, issuing purchase orders).
Coordinate travel arrangements, hotel bookings, vehicle dispatch, and logistics for field missions and staff movements.
Manage relationships with vendors, suppliers, and service providers, maintaining accurate vendor files and contracts.
Office Administration & HR Support:
Oversee daily facility maintenance, utility payments, office safety protocols, and IT/communications upkeep.
Maintain an accurate asset register, conducting periodic inventory physical counts and tagging all equipment.
Manage office records, physical archive files, incoming/outgoing correspondence, and staff leave tracking.
Support onboarding paperwork, timesheet collection, and basic administrative HR filing for field staff.
Requirements & Qualifications
Applicants should have:
A minimum of a Bachelor's degree/HND in Accounting, Finance, Business Administration, or a related field.
At least 2 years in program and financial coordination, operations, or a similar role.
Demonstrated experience in financial management, budget vs actual, compliance, costed workplan, among others.
Good communication, interpersonal, and organisational skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office/Google Workspace and relevant digital tools.
Experience working with NGOs, communities, youth, women, or other relevant stakeholders is an advantage.
Applicants must demonstrate integrity, professionalism, confidentiality, and commitment to safeguarding.
Key Competencies & Qualifications:
Technical Tools: Proficiency in accounting software (QuickBooks, Excel), MS Office 365, and electronic banking tools.
Key Attributes: Strong ethics/integrity, attention to detail, knowledge of local labor and tax laws, donor compliance awareness.
Other Attributes:
Strong leadership and team management skills.
Excellent interpersonal and stakeholder engagement abilities.
Ability to work under pressure and manage multiple priorities.
Commitment to humanitarian and development values, volunteerism, and community service.
Strong problem-solving and strategic thinking abilities.
Benefits of Volunteering with YAWP Foundation
Opportunity to contribute to life-saving humanitarian, development and peace interventions.
Practical experience in program leadership and humanitarian coordination.
Exposure to donor engagement, proposal development, and project management.
Professional networking opportunities with humanitarian actors and development partners.
Capacity-building and learning opportunities.
Certificate of Service and Recommendation Letter upon successful completion of the volunteer period.
Opportunity for future engagement subject to organizational needs and performance.