(Administration Associate – HR) Junior Level Management at Kapa Oil

KEY OUTPUTS / TASKS

OBJECTIVES:


Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.


QUALIFICATIONS:


Degree in Human Resources, Business Administration, or related field.
1 - 5 years of administrative experience in a busy office environment.
Minimal HR experience required.


EXPERIENCE:


Administrative support in a busy office
Basic HR administration
Travel and event coordination
Supporting multiple departments or senior management
Preparing meeting agendas, minutes, and follow-ups
Handling logistics such as bookings, transport, and visitor coordination


RELATIONSHIPS & ROLES:


Strong organizational and multitasking abilities.
Excellent written & verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
Attention to detail and accuracy in documentation and reporting.
Ability to work independently/under pressure


Reports To.


Head of HR & Admin.
Draft departmental correspondence and prepare reports, memos, and other administrative documents.
Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
Assist with basic HR functions such as on boarding, leave tracking, and maintaining employee records.
Coordinate departmental and company meetings, including scheduling meetings and events.
Organize factory tours in liaison with Hod's and relevant departments.
Support senior staff with ad hoc tasks to ensure smooth office operations.
To perform any other duties assigned from time to time by the management.
Support the induction process by preparing on boarding materials and coordinating with relevant departments.
Track and follow up on pending tasks, departmental deadlines, and action points.
Assist in organizing staff welfare activities or small internal events.
Perform any other responsibilities as assigned by the Head of HR & Admin.