Requirements
A senior/grade 12 certificate or equivalent. (1) to two (2) years' working experience in office administration will serve as an added advantage. The disclosure of a valid unexpired driver's licence will serve as an added advantage. Computer literacy in MS Word, MS Excel, MS Outlook and MS PowerPoint. Basic knowledge and insight into office administration prescripts. Understanding of working procedures in terms of the working environment. Knowledge and understanding of the legislative framework governing the public service. Interpersonal relations, flexibility and teamwork. Basic knowledge of problem-solving and analysis. People and diversity management. Client orientation and customer focus. Good communication skills, both verbal and written. Accountability and ethical conduct. Able to work under pressure. Willingness to travel outside working hours.
Duties
Render general clerical support service: provide personnel administration and clerical support services within the scheme. Arrange and coordinate travelling and accommodation travelling submissions and requests and file them. Manage and distribute monthly telephone accounts of officials and send them to finance once received back. Daily switchboard-related duties include controlling all incoming and outgoing calls and ensuring calls reach their destination and taking messages. Coordinate and attend to the booking of the bookings of the departmental guesthouse and ensure that the guesthouse is clean before and after being used by the guests.
Manage and inspect all office facilities, including telephones, printers, the kitchen, the boardroom and ablution facilities, and ensure that they are clean. Take minutes of meetings of the scheme, print and prepare the attendance register and agenda. Provide administration support to the Scheme Manager when required to do so. Ensure that all visitors sign the attendance register on a daily basis. Registry-related duties and ensure a neat and proper filing system for all outgoing and incoming posts on a weekly basis