Assist and download quotations via e-PS, perform close-outs on e-PS, and prepare submission documentation for the quotation committee (QC) Assist with the entire lifecycle of procurement: specification development, advertising, evaluation, adjudication, award, order placement on LOGIS, delivery confirmation, and expenditure report if needed, for a specific order or contract Perform formal and informal procurement transactions, including compliance with relevant threshold policies.
Assist with the drafting, renewal, and monitoring of mini-contracts, institutional contracts, leases, and service-level agreements.
Assist with maintaining a contract register and ensure timely alerts before expiry.
Support with audits of active contracts, ensuring contract files are updated with all required documentation. Liaise with service providers and internal departments for the amendment, renewal, or cancellation of contracts as required.
Assist with the development of performance monitoring tools for Ensure compliance with - 9 file and ensure all procurement documentation is filed daily. Generate accurate weekly, monthly, and ad hoc procurement reports for the AO, SAO, ASD, and other relevant stakeholders.
Assist in internal and external audit preparations, ensuring completeness of files. Capture and track procurement of assets and ensure correct alignment with budget allocations and equipment planning.
Ensure accurate reporting of infrastructure and capital equipment procurements in line with Equipment Committee and budget timelines. Assist with institutional annual stock counts, Liaise with end users, service providers and other Governmental departments regarding Supply Chain matters.
Knowledge of LOGIS and the Electronic Procurement Solutions (EPS). Good verbal and written communication skills in at least two of the three official languages of the Western Cape. Computer literacy in MS Word, MS Excel, and Outlook. Good organisational skills. Knowledge of procurement, infrastructure services (16B), equipment, medical supplies, and contract management process.
Knowledge of PFMA, Finance instructions, Provincial and Treasury regulations Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA). Knowledge in the procurement of infrastructure services (16B), equipment, and medical supplies in an SCM environment.
Perform overtime duties when required.
Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject, and/or Senior Certificate (or equivalent) with experience/competencies that focus on the Key Performance Areas (KPA's) of the post.
R 228 321 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).