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Administration & Invoicing Assistant at Nexus Staffing Solutions
Nexus Staffing Solutions
September 11, 2026
Full-time
On-site
Our client, a growing premium beauty, wellness and regenerative care business, is looking for a tech-savvy and highly organised Administration & Invoicing Assistant to support day-to-day administrative, invoicing, dispatch and payment follow-up activities.
The ideal candidate should be comfortable working with digital systems, maintaining accurate records and following up with clients to ensure invoices are settled on time.
Key Responsibilities
Prepare and issue customer invoices accurately and on time.
Process and maintain invoices, receipts and related documentation.
Coordinate and track dispatches and deliveries.
Follow up with clients on outstanding payments.
Maintain accurate records of invoices, payments and dispatches.
Reconcile invoices and payments and report discrepancies.
Respond to customer enquiries relating to invoices, orders and payments.
Update administrative and financial records using digital tools.
Support general office administration and documentation.
Prepare basic reports on invoicing, collections and outstanding balances.
Work closely with relevant teams to ensure orders, dispatches and payments are properly coordinated.
Maintain confidentiality and accuracy when handling financial and customer information.
Requirements
Diploma or Degree in Business Administration, Accounting, Finance, Commerce or a related field.
Previous experience in administration, invoicing, accounts receivable, order processing or a similar role.
Strong computer and digital skills; tech-savvy candidates are highly preferred.
Experience using invoicing, accounting, POS, ERP or other business management systems is an advantage.
Good Excel/Google Sheets skills.
Strong organisation and attention to detail.
Good communication and customer follow-up skills.
Ability to manage invoices, dispatches and payment follow-ups systematically.
Honest, reliable and professional.
Ability to work independently and meet deadlines.
The ideal candidate should be comfortable working with digital systems, maintaining accurate records and following up with clients to ensure invoices are settled on time.
Key Responsibilities
Prepare and issue customer invoices accurately and on time.
Process and maintain invoices, receipts and related documentation.
Coordinate and track dispatches and deliveries.
Follow up with clients on outstanding payments.
Maintain accurate records of invoices, payments and dispatches.
Reconcile invoices and payments and report discrepancies.
Respond to customer enquiries relating to invoices, orders and payments.
Update administrative and financial records using digital tools.
Support general office administration and documentation.
Prepare basic reports on invoicing, collections and outstanding balances.
Work closely with relevant teams to ensure orders, dispatches and payments are properly coordinated.
Maintain confidentiality and accuracy when handling financial and customer information.
Requirements
Diploma or Degree in Business Administration, Accounting, Finance, Commerce or a related field.
Previous experience in administration, invoicing, accounts receivable, order processing or a similar role.
Strong computer and digital skills; tech-savvy candidates are highly preferred.
Experience using invoicing, accounting, POS, ERP or other business management systems is an advantage.
Good Excel/Google Sheets skills.
Strong organisation and attention to detail.
Good communication and customer follow-up skills.
Ability to manage invoices, dispatches and payment follow-ups systematically.
Honest, reliable and professional.
Ability to work independently and meet deadlines.