Administration Officer (Logistics - Pharmaceutical/Medical) at MECS (Pty) Ltd

A leading national research facility in accelerator-based science is seeking to appoint a dynamic and detail-oriented Administration Officer to support the operations of its Nuclear Medicine Department.
This is an exciting opportunity to join a high-performance scientific environment that advances cutting-edge research, contributes to healthcare and environmental solutions, and plays a key role in national and international scientific collaboration.


Purpose of the Role:


To provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department.


Key Responsibilities
National and international client liaison


Processing bill of material journals, sales order capturing, delivery notes, and debtors management
Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries
Preparing shipping documentation for local and national radiopharmaceutical orders
Liaising with freight forwarders and drivers to ensure on-time delivery
Tracking and resolving delivery-related issues through effective stakeholder communication
Document control of production-related documentation
General office administration including:
Records and database management
Diary management
Travel arrangements
Meeting coordination and support
Preparing itineraries for management
Ordering and managing departmental stationery and technical requirements
Preparation of reconciliation reports
Supporting Quality Management System documentation control
Drafting and distributing correspondence (agendas, minutes, reports)


Minimum Requirements:

Qualifications


Matric / Grade 12 (essential)
National N Diploma (NQF 6) in Office Administration or related field - with 18 months in-service training


Experience


2 - 3 years' relevant administrative experience
Experience in a pharmaceutical or production environment (advantageous)
Proven logistics experience with a track record of improving efficiency
Experience preparing reconciliation reports
Exposure to Quality Management Systems documentation
Experience arranging meetings and corporate functions
National and international client liaison experience


Knowledge & Skills


Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Experience managing databases and using accounting software
Familiarity with travel management platforms
Production schedule maintenance
Filing systems and document control
Procurement and supplier order placement
Local and international sales dispatching and financial administration
Strong organisational skills with attention to detail
Excellent communication and problem-solving abilities


What's on Offer


A challenging and stimulating work environment
Competitive remuneration aligned with qualifications and experience
Opportunity to contribute to impactful scientific and healthcare initiatives
Employment equity-aligned recruitment process