Role Overview
Our client, Ideal Group, a leading Kenyan business group with interests in fashion retail, home furnishings, real estate development, and kids\' entertainment, is seeking a highly organized Administrative Assistant to oversee day-to-day office administration and ensure the smooth running of the business office. The role also provides administrative support across office operations, property administration, and stakeholder coordination, making it ideal for a proactive professional who thrives in a fast-paced environment and excels at keeping systems and processes running efficiently.
Key Responsibilities
Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence
Manage office supplies, vendor relationships, and general office administration
Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests
Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects
Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management
Qualifications & Experience
Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field
Minimum 3 years experience in office administration, office management, or a similar administrative role
Experience in office facility coordination, vendor management, and office supply procurement
Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
Excellent organizational, communication, and stakeholder management skills
Strong minute-taking, report-writing, and document management skills
High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment