Description
An Administrative Assistant provides crucial clerical and organizational support to ensure efficient daily office operations.
Key responsibilities include managing calendars, scheduling appointments, handling correspondence, maintaining files, greeting visitors, and ordering supplies.
They often prepare reports, arrange travel, and use software like MS Office /Google Suite.
Core Responsibilities
Office Support: Answering phone calls, distributing mail, and greeting clients/visitors.
Scheduling: Managing calendars, booking meeting rooms, and organizing travel arrangements.
Documentation: Preparing, editing, and formatting documents, reports, and memos.
Organization: Maintaining digital and physical filing systems, database management, and inventory tracking.
Communication: Acting as a point of contact between staff, clients, and management.
Required Skills and Qualifications
Education: High school Diploma or equivalent is required; an associate degree is often preferred.
Technical Proficiency: Strong computer skills, including MS Office (Word, Excel, PowerPoint) and office equipment operation.
Communication: Excellent verbal and written communication skills.
Organizational Skills: High attention to detail, ability to multitask, and strong time management.
Interpersonal Skills: Professionalism, adaptability, and a proactive attitude.