Job Advert Summary
The purpose of this position is to ensure effective administrative controls within the assigned area of responsibility by maintaining accurate records, supporting sales operations, and ensuring compliance with internal processes and controls.
Requirements
Grade 12 / Equivalent NQF Level 4
Business English: Fluent
Computer literacy (Intermediate to Advanced)
Proven experience in administrative, financial, and operational support roles
Relevant experience in applying job-related concepts, techniques, and processes at the required level
Ability to work with multiple stakeholders and manage competing priorities
Competencies
Proactive and action orientated
Strong deadline management and attention to detail
Acts with honesty and consistency
Maintains high standards and accuracy
Strong administrative and organizational capabilities
Ability to plan, prioritize, and organize effectively
Team player who collaborates to achieve common objectives
Strong interpersonal effectiveness
Commitment and motivation
Communicates effectively at all levels
Ability to manage confidential information professionally
Problem-solving and decision-making skills
Duties and Responsibilities
Perform administrative tasks within the department
Responsible for all administrative controls within the department
Ensure filing, storage, accuracy, and security of documents and records
Manage and track deadlines to ensure no missed submissions or deliverables
Respond to customer, internal, and administrative queries timeously
Deal with general administrative queries from sales, operations, and management
Coordinate the repair and maintenance of computer, office, and branch equipment
Act as a liaison with vendors, building management, and external service providers
Act as the link between Head Office and operations, ensuring communication and deadlines are effectively managed
Liaise with all internal departments at 5 branches and Head Office on behalf of the team
Prepare meeting agendas, sales documentation, and ensure all required documents are readily available
Book and manage conference rooms at the Queensburgh branch
Maintain updated sales leave planners
Administer and monitor expenses
Ensure all data and transactions are accurately recorded.
Issue, code, track, and manage all purchase orders (POs) for payment
Manage all outgoing POs and follow up on invoice submissions
Request invoices from suppliers and ensure accurate processing
Reconcile accounts payable and administer supplier accounts
Prepare and administer payments in line with company procedures
Assist with the annual audit process
Maintain accurate financial files and records
Manage office costs against the approved budget
Ensure fair and accurate allocation of office-related costs and resources across sales personnel
Stock, assets, and POS administration
Reconcile office stock and place orders as required
Manage stock held as well as the guest list at the Clover Suite
Assist with receiving POS material, stock, and other items at the branch
Allocate POS, stock, and items appropriately and arrange delivery where required
Assist with distribution split of soft point-of-sale and allocation per sales representative
Submit monthly brag albums on soft POS to the Regional Manager
Ensure return bags, seals, return books, and other sales tools are readily available
Manage assets and inventory, including tracking and control
Collate feedback and update manual trackers
Assist with general departmental and operational needs
Support the sales team by collating information in line with required deadlines
Assist with ad-hoc requests from management and the sales team
Prepare presentations and reports as required
Arrange and book functions, venues, meetings, and team events
Make flight, travel, and accommodation arrangements for the team
Book travel for the team in line with company policies
Assist with distribution coordination and operational support
Ensure operational adherence to policies and regulations through timeous reporting of non-adherence and compliance issues within reasonable control
Deadline:29th January,2026