The Administrative Manager is responsible for overseeing office administration and facilities operations, vendor and service management, administrative procurement, travel and logistics support, and administrative policy implementation to ensure a well-managed and cost-effective work environment for the petroleum business.
Key Responsibilities
Office Administration & Facilities Management
Oversee day-to-day office operations, reception, utilities, and facilities maintenance.
Manage office security, access control, and workplace safety arrangements (as applicable).
Coordinate office space planning, maintenance requests, and service delivery.
Ensure a clean, functional, and professional working environment.
Asset, Supplies & Administrative Procurement
Maintain registers for office assets, equipment, and supplies, including periodic stock checks.
Manage administrative procurement processes: quotations, purchase orders, deliveries, and service verification.
Optimize administrative spend through cost control and vendor performance management.
Vendor & Contract Management
Manage service providers (cleaning, security, maintenance, travel agents, etc.) and monitor SLAs.
Support contract administration, renewals, and compliance with internal procedures.
Resolve service issues and ensure timely, high-quality delivery.
Travel, Events & Logistics Support
Coordinate travel arrangements, accommodation, and logistics support as required.
Organize meetings, events, and internal engagements including venue and catering coordination.
Support visitor management, staff onboarding logistics, and office communications.
Administrative Policies, Records & Compliance
Implement and improve administrative policies and procedures (document handling, approvals, office rules).
Maintain administrative records and ensure confidentiality of sensitive information.
Prepare periodic administrative reports and budget tracking updates.
Requirements
Key Qualifications and Experience
Bachelor's degree in Business Administration, Management, or a related field.
Minimum of 5 years' experience in administration/facilities management; oil &gas/industrial sector experience is an advantage.
Strong vendor management, procurement coordination, and cost control capability.