The successful candidate will be responsible for the provision of administrative coordination and operational support to the Scholars Program by managing records, logistics, communication, and compliance processes that enable the effective delivery of Scholar support services and Program activities.
RESPONSIBILITIES:
Develop and maintain electronic and manual filing systems for the Program, in a manner that complies with UP data governance policies, the Protection of Personal Information Act (POPIA) and the Promotion of Access to Information Act (PAIA);
Develop and maintain shared drives as a repository of information and policies for the Programme;
Undertake general clerical and administrative tasks to support the maintenance of Program information as may be required;
Manage the Senior Program Manager's calendar, appointments and scheduling of meetings and that of the Program Manager: Operations as needed;
Book venues and make all necessary arrangements (such as transportation and meals) for events held internally (within the Department for Education Innovation and the University of Pretoria) and externally;
Coordinate travel arrangements for Mastercard Foundation Scholars Program staff, including visas, tickets, airport transfers, and accommodation;
Assist and support the finance officer in executing finance operations;
Process claims for Mastercard Foundation Scholars and UP scholars through the HR system;
Ensure confidentiality and security of the Scholars Programs' files and filing system;
Build and maintain relationships with relevant external stakeholders;
Assist in coordinating recruitment, onboarding, orientation and Scholar support activities;
Execute ad hoc tasks delegated from time to time by the Mastercard Foundation Scholars Senior Manager and Program Manager to ensure the smooth running of the Program and continuous support to students.
MINIMUM REQUIREMENTS:
NQF Level 6 Diploma in Office Administration, such as financial administration or office management, with three (3) years' work experience in
Office/financial administration;
Database management;
Records management;
Events management.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Advanced knowledge in Information management;
Advanced knowledge in event coordination;
Advanced knowledge in project/financial management;
Appropriate language and communication skills;
Computer literacy (MS Word, advanced MS Excel, working in online/cloud environments);
Ability to work independently but also function effectively as part of a team;
Ability to produce high-quality work under pressure;
Excellent interpersonal and conflict management skills;
Adaptability and decisiveness;
Organisational skills.
ADDED ADVANTAGES AND PREFERENCES:
Valid driver's licence;
A relevant degree;
Additional certificates related to the core functions of the post, e.g. Project Management;
Two (2) years' working experience in a higher education environment;
Two (2) years' working experience in finance.
CLOSING DATE: 29 July 2026